Caretaker

AIM AND PURPOSE OF THE JOB

• Support the Campus Environment
• Security of the College Campus
• Operational Support
• Health and Safety
• Other duties

The post will involve, but not be limited to, unlocking and locking of buildings, assisting in providing a clean, safe, and tidy environment, whilst ensuring the safety and well-being of staff and students is maintained at all times.

You will be required to work at all sites as determined by operational need.

KEY ROLES AND ACCOUNTABILITIES

Support the Campus Environment

• Be conversant with the management and operation of all buildings occupied by the College.
• Provide front line support to deal with problems concerning the fire and intruder alarm systems.
• Undertake basic maintenance duties as required including painting and other minor works.
• Ensure that the standards of cleanliness on each site is maintained e.g. litter picking to all areas, and dealing with any hazard that requires immediate attention e.g. spilt chemicals, broken glass.
• Assist (as required) with the general maintenance of College grounds e.g. weeding, trimming shrubs and removing moss from block paving and other surfaces.
• Liaise with building contractors or other organisations coming on site.
• Process incoming jobs notified by the maintenance reporting system.
• Ensure that chairs and furniture in rooms are set out and cleared away as required.

Be on call for out of hours requirements (allowance paid)

Security of College Campus

• Be responsible for the security of the premises and assets, including the operation of intruder and CCTV systems.
• Patrol the campus including car parks to maintain the safety and well being of those on campus to support the College’s safeguarding initiatives.
• Maintain an incident log and liaise with Police and other agencies as appropriate
• Support College Managers in aspects relating to facilities and security issues
• Oversee and monitor student behaviour and deal with people who smoke in unauthorised areas.
• Check identity passes
• For a minimum number of occasions provide out of hours on call support which requires you to attend site and meet with a security company and deal with alarms that have been activated when the College is closed. The security company is engaged to provide support so that you are not in a lone working situation.

Operational Support

• Assist with suppliers delivering incoming goods and distribute deliveries

• Undertake driving duties, regarding postal delivery services across campus sites (to include cleaning maintaining and refuelling College vehicles as required)
• Obtain monthly meter readings for utilities supplied to each site.
• Promote the College’s policy on sustainability.

Health and Safety

• Comply with the requirements of the 'Health and Safety at work Legislation'
• Work as part of a team carrying out statutory testing of fire protection systems e.g. emergency exits, fire appliances and emergency lighting

GENERAL ACCOUNTABILITIES

• To commit to the safeguarding and promotion of the welfare of children, young people and vulnerable adults
To participate in the College’s Performance Management Scheme and attend such training events as are necessary to enable him/her to carry out the duties of the
• .
• To continually improve teaching, learning and assessment through proactive CPD and sharing best practice.
• To actively participate in the College’s Quality System, including quality improvement strategies and initiatives.
• To undertake such other duties as may be assigned commensurate with the grade and purpose of the post.
• To take reasonable care for the health and safety of him/her and for others affected by his/her work.
• To actively support College Safeguarding, Equality and Diversity policies.
• To operate/conduct all HR tasks and functions within the principles of GDPR.

This is current at the date shown below, and is a guide to the work you will be required to undertake. In consultation with the post holder, it may be changed from time to time by the College to meet changing circumstances.

June 2026

CONDITIONS OF SERVICE

The appointment is subject to the Conditions of Service for Business Support Staff.

All successful applicants will undergo the following checks:

• Enhanced DBS
• 2 x References, one of which must be your current or most recent employer
• Qualification validation check

SALARY

The salary range for this post is from £24,556 to £25,381 per annum. Your starting salary will be dependent upon your qualifications and experience. Once you have successfully passed your probationary period, your salary will increase within the salary band on an annual incremental basis, until you reach the top of the salary scale.

HOURS OF WORK

The hours of work will be based on 37 hours per week, 52 weeks per annum.

ANNUAL LEAVE

The post carries 25 annual leave days, plus eight public bank holidays plus a further five concessionary days as ‘leave to be taken at the Principal’s discretion’.

After 2 years continuous service, your annual leave entitlement will increase to 30 days per annum.

Please note that only in exceptional circumstances, with your Directors permission, will staff be able to take more than 3 consecutive weeks of leave in any leave year.

PENSION SCHEME

The College operates an occupational pension scheme, namely the ‘Local Government Pension Scheme’.

PROBATIONARY PERIOD

All newly appointed staff have to serve a 6-month probationary period. During the probationary period you will have to complete the Corporate staff induction, a Teaching and Learning Induction session if you deliver learning and additional mandatory courses on: Equality & Diversity session, Keeping Children safe in Education, Safeguarding Training session, Prevent, GDPR, Cyber Security and Health & Safety training session. Failure to complete these will prevent you from successfully completing your probation.

FIRST AID & FIRE MARSHALL

As defined in the person specification of the , those staff with these responsibilities are required to undertake first aid and or fire marshal duties across the College, when called upon to do so. Staff must ensure they are up to date with the relevant training.

REFERENCES

All candidates have to have 2 satisfactory references.

LOCATION

The successful applicant will be based at Redditch and Bromsgrove, but may be required to work at other locations from time to time.

VALIDATION OF QUALIFICATIONS

The College will undertake qualification validation by writing to the appropriate educational institute. Only those qualifications which are essential for the post will be followed up.

CONTRACTUAL REQUIREMENT TO OBTAIN A QUALIFICATION

If you are required to obtain a qualification as a contractual requirement, the College reviews its CPD budget on an annual basis regarding availability of funds, and cannot therefore guarantee that newly appointed staff will receive either part or full funding for the course fees. However, student loan facilities are available.

MATHS AND ENGLISH

All staff are required to have a minimum level 2 qualification in both English and Math's. If you are not already in receipt of one or both of these qualifications, you will be expected to obtain it (them) during your employment at the College.

SAFEGUARDING

The College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expects all staff and volunteers to share this commitment. All newly appointed staff will be required to undertake safeguarding training during their probationary period.

Heart of Worcestershire College adheres to the Department of Education’s guidance on ‘Keeping children safe in Education’. As part of your induction, you will be required to read and understand part 1 of this document.

ONLINE CHECKS

Candidates shortlisted for interview and then subsequently become successful in the recruitment process and prior to a formal offer of employment being made will be subject to online checks being carried out by a neutral party not directly involved in the recruitment process. Consent for these checks was requested at application stage.

DISCLOSURE & BARRING CHECK

All successful applicants will be required to complete and pay for a Disclosure & Barring Service check. The costs of this check will be deducted from the applicants first salary payment from the College. The College adheres to the DBS Code of Practice and has policies covering the Recruitment of Ex-Offenders and the Secure Storage, Handling, Use, Retention and Disposal of Disclosures and Disclosure Information. Copies of these are available on request.

RECRUITMENT OF EX-OFFENDERS

The College is committed to the fair treatment of its staff, potential staff or users of its services, regardless of race, gender religion, sexual orientation, responsibilities for dependents, age, physical/mental disability or offending background.

As an organisation we use the Disclosure & Barring Service (DBS) to assess the suitability of all prospective appointments. We undertake not to discriminate unfairly against any subject of a Disclosure on the basis of conviction or other information revealed.

Applicants/employees are required to declare any pending criminal prosecutions they may have as well as any spent criminal convictions, cautions, reprimands and final warnings as defined under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. The only exception to this requirement is that applicants/employees do not need to disclose any ‘protected’ cautions, or convictions as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2013.

Please read the ‘Guidance Note to applicants on disclosing information about cautions and convictions in their application’ document before you complete your application form.

Having a criminal record will not necessarily bar you from working with us. This will depend on the nature of the position and the circumstances and background of any offences.

TRAINING

All successful applicants will be required to undertake all mandatory training and update sessions and any appropriate training and development as required, including Health and Safety.

SMOKING POLICY

HoW College is a Smoke Free environment from the effects of direct/indirect contact with smoking, including using the following:

• Cigarettes
• E-cigarettes
• Vaporisers
• Pipe smoking
• Cigars
• And all other associated smoking products

APPLICANTS WITH DISABILITIES

Candidates with a disability should contact the HR Department before interview if they require any adjustments to be made for the interview and/or selection tests.

APPLICATIONS

A completed application form should be submitted. Curriculum vitae will not be accepted as a substitute.

It would greatly assist the shortlisting panel if the information submitted on your application clearly identifies and demonstrates how your qualities match those listed under the essential requirements on the person specification.

Please remember that it is not sufficient to merely repeat what is in the specification – you must show how you meet each requirement. You must also provide details under ‘previous employment’ which must include all employment undertaken since leaving full time education.

Completed application forms should be submitted by 28th June 2026 via our website at

INTERVIEWS

The Interview date for this post is TBC; short-listed candidates will be notified with the details for interview. In view of the high cost of postage, it is not our intention to notify unsuccessful applicants. If you have not heard from us within four weeks of the closing date, please assume that your application has been unsuccessful and accept our thanks for your interest in applying. College reserves the right to withdraw a position before the closing date if the appointment has been arranged or no longer required.

DATA PROTECTION/GENERAL DATA PROTECTION REGULATION (GDPR)

Please be aware that HoW College complies with the current Data Protection Act and is currently developing systems to ensure that we will be fully compliant with GDPR when this comes into force in May 2018. GDPR is a European wide update to the Data Protection Act, with more requirements and stronger enforcement. As such we expect all staff to fully comply with the requirements of these legislation. Failure to do so will lead to formal disciplinary action.

Members of staff will be provided with guidance in relation to GDPR to ensure that full compliance is achieved and maintained within the College.

Updated June 2026

Requirements

Attainment (e.g. Qualifications, Experience)

Essential

• Level 2 (at least) qualification in both Maths and English, or a willingness to gain.
• Relevant industrial experience
• Experience of dealing with the public
• Qualified First Aider or willingness to gain within 12 months of appointment

Desirable

• Awareness of caretaking and premises management
• Security and premises management, operating modern systems and technology;

General Skills

Essential

• Ability to carry out general maintenance repairs of all types
• Flexible approach to working hours and daily duties

Desirable

No Desirable General Skills

Specific Special Skills

Essential

No Essential Specific Special Skills

Desirable

• Knowledge of health and safety issues
• Ability to deal with people effectively at all levels

Disposition/Personal Qualities

Essential

No Essential Disposition/Personal Qualities

Desirable

• Ability to work alone and unsupervised
• Self motivating and versatile

General Points

Essential

• Hold a full driving licence and access to own vehicle

Desirable

• Hold a licence to drive minibuses