Project Coordinator

Job Title: Project Coordinator

Department: Student Services

Contract: Full Time, Fixed Term until 31 July 2027

Hours: 37 hours per week

Salary: £25,276 – £27,604 per annum

Annual Leave: 30 days per annum plus statutory Bank Holidays

Pension: NEST Pension Scheme

This post is offered on a fixed‑term basis, however, as a large organisation, Middlesbrough College regularly advertises a range of roles, and employees are welcome to apply for suitable opportunities that arise during their employment, which may enable them to continue their career with the College.

The Role

We have an exciting opportunity to support our students in accessing life-changing trips and visits across the world. As a Project Coordinator, you will play a central role in planning, organising and delivering the college’s trips, visits and international mobility projects, ensuring every experience is safe, well-managed and impactful for our students. This is a highly organised, end-to-end coordination role where you will oversee the full lifecycle of trips and visits, from initial planning and approvals through to travel arrangements, documentation and post-trip evaluation. You will ensure all activity is compliant with internal procedures, health and safety requirements, and external regulations, maintaining accurate records throughout.

A key focus of the role is the delivery of the Turing Scheme Project, where you will work closely with partner organisations, coordinate student and staff travel (including flights, accommodation and documentation), and manage project records and funding requirements.

Key Responsibilities

• Facilitate the planning, coordination, and delivery of the Turing Scheme and related mobility projects.
• Assist in the arrangement of domestic and international travel for staff and students, including booking flights, accommodation, and local transportation in line with project budgets and schedules.
• Contribute to the completion and management of all required documentation for college trips and visits, ensuring accuracy and compliance with institutional procedures.
• Help ensure that all trips and visits undertaken by departments across the college comply with relevant policies, health and safety standards, and external regulations.
• Maintain up-to-date and accurate records and documentation, ensuring data integrity, confidentiality, and compliance with audit and funding requirements.

Please find the full job description here –Project Coordinator

Qualifications

• Minimum Level 3 Business Administration qualification.
• Grade C or above in Maths and English (or equivalent).
• A commitment to undertake any mandatory training relevant to the role.

Experience

• Experience in a high-volume coordinator role, ideally within a project or operations environment- essential.
• Experience supporting multiple projects simultaneously in a fast-paced environment- essential.
• Demonstrated ability to manage and maintain accurate records, filing systems, and documentation.
• Familiarity with supporting project teams with logistical and administrative tasks.

Knowledge & Skills

• Exceptional administrative and organisational skills with meticulous attention to detail.
• Strong written and verbal communication skills, including professional email and document formatting.
• Proficiency in Microsoft Office (especially Excel, Word, Outlook, and Teams).
• Ability to manage competing priorities and meet tight deadlines.

Why Join Us?

• Substantial annual leave entitlement plus holiday purchase scheme.
• Health & Wellbeing; free gym membership, 24/7 counselling for you and your family
• Family-friendly policies: flexible hours and a supportive work environment
• Employee Assistance Programme (EAP): confidential support including and financial advice.
• Professional development: extensive training, mentoring, and career progression opportunities
• Funded CPD opportunities, regular staff development training, and paid volunteering days
• Access to discounted hair and beauty treatments at our onsite salon.
• College benefit scheme – College Extras:
• Up to 15% cashback at top retailers & restaurants
• Discounted gift cards for big brands
• Home & tech upgrades via salary sacrifice
• Cycle to Work scheme
• Discounted onsite car parking.

To learn more about working at Middlesbrough College, please visit our Work For Us page.

For further details, please contact Claire Horvath, Senior Student Services Assistant on ***email_hidden***.

Safeguarding Our Students

Middlesbrough College is committed to safeguarding and promoting the welfare of all students. All staff are expected to share this commitment. If you’re successful, you’ll be required to complete thorough pre-employment checks, including an enhanced DBS check and satisfactory references. All roles within the College carry safeguarding responsibilities, including promoting student welfare, reporting any concerns to the Designated Safeguarding Lead (DSL), and modelling safe and appropriate conduct in line with College policies.

All posts at Middlesbrough College involve regulated activity and are therefore exempt from the Rehabilitation of Offenders Act (ROA) 1974. The amendments to the ROA 1974 (Exceptions Order 1975, (amended 2013 and 2020) mean that when applying for certain jobs and activities, certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. The MOJ’s guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications, related exceptions and further information.

Please be aware that it is a Criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children.

As part of our shortlisting process, we will conduct an online search for all shortlisted candidates to identify any safeguarding or reputation‑related concerns (as required by KCSIE).

Right to Work

Applicants must have the legal right to work in the UK at the time of application. Unfortunately, we are unable to offer visa sponsorship for this role.

Recruitment Process

Applications are shortlisted for interview as they are received, and so early application is encouraged. We reserve the right to commence the interview process and close the vacancy prior to this date.

Equality & Diversity

Middlesbrough College is an equal opportunities employer, committed to creating an inclusive workplace where everyone is valued. We welcome applications from all backgrounds and make recruitment decisions based on skills and experience. As a Disability Confident employer, we actively support applicants with disabilities.