Business Admin / Marketing Apprentice

Summary

We are seeking a motivated and enthusiastic Business Administration Apprentice to join our busy car dealership team. This is an excellent opportunity for someone looking to start their career in business administration while gaining valuable experience in a fast-paced automotive environment.

Wage

£16,640 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Training course

Business administrator (level 3)

Hours

Monday - Friday. 8.00am - 5.00pm and Saturday, 8.30am - 4.00pm. A day off in the week will be given for working Saturdays (Tuesday or Thursday).

40 hours a week

Start date

Wednesday 1 July 2026

Duration

1 year 4 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Key Responsibilities:

• Providing administrative support to various departments across the dealership
• Answering and directing telephone calls professionally
• Greeting customers and visitors in a friendly and professional manner
• Managing incoming and outgoing correspondence, including emails and post
• Maintaining accurate customer and vehicle records on dealership systems
• Photographing new & used vehicles prior to sale including walk around video
• Managing company social media platforms
• Marketing and customer communication activities
• Use of Mailchimp platform for email correspondence to customer database
• Assisting with vehicle sales documentation and compliance paperwork
• Supporting the preparation and processing of invoices, purchase orders, and other business documents
• Filing, scanning, and organising electronic and paper records
• Assisting with appointment scheduling and diary management
• Updating spreadsheets, databases, and internal reporting systems
• Ensuring all administrative tasks are completed accurately and within agreed timescales
• Adhering to company policies, procedures, and data protection requirements

Where you'll work

Kent House
Overend Road
Halesowen
B63 2SA

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

HALESOWEN COLLEGE

Training course

Business administrator (level 3)

What you'll learn

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

• The apprentice will attend online lessons, once every other week
• In addition, the apprentice will be allocated with an assessor who will visit thme within the workplace once every 6-8 weeks

Requirements

Essential qualifications

GCSE in:

• English (grade C/4)
• Maths (grade 4/C)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Organisation skills
• Customer care skills
• Administrative skills
• Creative