Exams & Admissions Officer - Independent Senior School -...

A well-established independent senior school in West London is seeking an experienced and highly organised Exams & Admissions Officer to oversee two of the school’s most critical administrative functions. This is a central role within the school’s operations team, requiring precision, discretion and the ability to manage complex processes calmly and efficiently.

The school educates approximately 800 pupils aged 11–18 and is known for its academic rigour, strong pastoral system and well-structured internal procedures. The administrative team operates at a high professional standard, reflecting the expectations of both families and senior leadership.

The Role

This dual-function position combines responsibility for internal and external examinations with coordination of the school’s admissions processes.

Examinations

You will manage the full examination cycle, including:

• Registration and entries for GCSE and A-Level examinations

• Liaison with examination boards (AQA, Edexcel, OCR, etc.)

• Production of examination timetables and rooming plans

• Invigilator recruitment, training and coordination

• Processing access arrangements in collaboration with the SENDCo

• Secure handling and storage of examination materials

• Results day coordination and post-results services (remarks, appeals)

• Compliance with JCQ regulations and annual inspections

The school maintains high academic standards, and attention to exam detail is paramount.

Admissions

You will also oversee the admissions journey from initial enquiry to enrolment:

• Managing prospective family enquiries and school visits

• Coordinating entrance assessments and interview schedules

• Maintaining applicant databases

• Issuing offer letters and managing acceptance documentation

• Supporting transition processes for new pupils

The admissions process is structured and well-supported by senior leadership, but requires warmth and professionalism when engaging with families.

The School

This independent school combines traditional academic values with modern facilities. The campus includes a Sixth Form centre, well-maintained examination suites and dedicated administrative offices.

The administrative team works closely with academic staff, but operates with clear autonomy and accountability. The school places significant emphasis on accuracy, confidentiality and consistency.

Relationships between staff and families are respectful and professional, and administrative roles are viewed as integral to the school’s success.

Working Environment

You will report to the Director of Operations and work alongside:

• The Head’s PA

• Admissions Registrar

• Finance Office

• SENDCo

• IT Support Team

There is a culture of collaboration, but also high expectations around independence and problem-solving.

About You

• Previous experience as an Exams Officer in a secondary school (essential)

• Strong knowledge of JCQ regulations and compliance requirements

• Experience managing admissions processes (desirable)

• Excellent organisational and time-management skills

• Confident communicator with both staff and parents

• High level of accuracy and discretion

• Comfortable working with MIS systems and exam portals

Experience within the independent sector would be advantageous but is not essential.

What’s on Offer

• Competitive independent sector salary

• Professional, stable working environment

• Small, well-supported administrative team

• Access to staff development and training

• Free lunch during term time

• On-site parking

This is an excellent opportunity for a capable and experienced Exams & Admissions Officer seeking a structured, professional environment where attention to detail and organisational expertise are truly valued.