Design Administration Assistant

Design Admin Assistant – Projects

We have an exciting opportunity for a Design Administration Assistant to join the Projects team at Renfold Brands.

Working across a portfolio of brands including Chelsea Peers, Urban Threads, Sugardust and Brooklyn Supply Co., you will support the design and product development process across a broad range of fashion and lifestyle categories.

This is an ideal first step into the industry for a highly organised, creative individual looking to build a career in fashion design and product development. You will gain exposure to the full product lifecycle, working closely with Design, Buying, Commercial and global suppliers in a fast-paced and collaborative environment.

The role spans multiple categories including nightwear, daywear, accessories and lifestyle products across menswear, womenswear and childrenswear. Whilst the role has a strong administrative foundation, it also offers hands-on involvement in design development, trend research and product creation.

Key Responsibilities

Design & Product Development

• Produce and maintain technical design files, specifications and artwork to required standards

• Support the development of seasonal collections from initial concept through to production

• Create and update CADs, colourways and design developments across multiple product categories

• Assist in the preparation of design packs and product specifications for suppliers

• Conduct ongoing trend, competitor and market research, identifying relevant opportunities across fashion and lifestyle sectors

• Support the creation of trend boards, colour palettes and seasonal presentations

• Assist with print recolouring, artwork updates and design amendments as required

• Support the review of samples, approvals and fit comments alongside the wider product team

Administration & Coordination

• Maintain organised sample, fabric and trim libraries, ensuring accurate tracking and accessibility across the team

• Manage sample tracking systems and internal spreadsheets, ensuring all information is accurate and up to date

• Coordinate sample dispatches to suppliers and customers, ensuring timely delivery and tracking

• Prepare materials and product information for internal and external meetings

• Follow critical paths and key dates, ensuring deadlines are achieved across all stages of development

• Collaborate closely with the Product teams to ensure comments and approvals are completed within agreed timelines

• Support the wider Design and Product teams with general administration and project coordination

Supplier Communication

• Build strong working relationships with suppliers and factories through regular communication

• Assist in managing the flow of information between internal teams and external suppliers

• Support the product development process by ensuring supplier submissions, approvals and sample requests are managed efficiently

Skills & Experience Required

• BA Degree in Fashion Design, Fashion Textiles or a related discipline

• Strong proficiency in Adobe Creative Cloud, particularly Illustrator and Photoshop

• Excellent organisational skills with the ability to manage multiple projects and deadlines

• Creative with a strong eye for colour, shape, trend and product

• Strong attention to detail and accuracy

• Passion for fashion, product development and emerging trends

• Proactive and self-motivated with a willingness to learn and develop

• Excellent communication skills with the ability to build relationships across teams and suppliers

• Positive, can-do attitude with the confidence to use initiative and solve problems

• Experience creating CADs and technical design files would be advantageous

• Good knowledge of Microsoft Office, particularly Excel

Benefits

• 25 days holiday plus bank holidays

• Flexi-hours

• Hybrid working – 3 days in the office after successfully passing probation (5 days in the office during probation)

• Staff discount

• Private health insurance

• Enhanced maternity and paternity leave

Location

Stamford Brook, Chiswick, London

Portfolio Requirement

As part of the application process, please submit examples of your work or provide a link to your portfolio alongside your CV.

Unfortunately, applications submitted without a portfolio will not be considered.