Accounts / Administrative Assistant - RECENTLY FILLED

Location: Ringwood

Salary:  to £27,500 pa plus annual bonus

Hours: Monday-Friday 9am-5pm; Office based

Benefits: 25 days holiday plus bank holidays, free parking, 2 paid for socials a year with partners, fun environment to work, pension, private healthcare

Aspire Jobs are delighted to be working exclusively with a well-established, reputable and growing business within the Construction sector.  They are now looking for an experienced Accounts / Administrative Assistant to join their team.  This is an additional role due to the growth of the business.

The company has grown very fast since their inception a few years ago and offers a fun, fast-paced, varied and rewarding work environment.   Their growth plans for the next 5 years are impressive and therefore needs someone that wants to grow within the business.

This is an ideal 1 st or 2 nd level role where the company is willing to train you.  There is the potential to grow within the accounts side of the business in the future.

The successful Accounts / Administrative Assistant will have: -

• Ideally some accounts or admin experience although this isnt essential
• Strong administration skills
• Highly organised with good time management skills
• Proficiency with Microsoft Office Suite (especially Excel)
• A high level of accuracy/attention to detail in data entry and be able to spot  numerical discrepancies
• Excellent written and verbal communication skills
• Be professional, personable and a team player
• Knowledge of QuickBooks would be beneficial
• A real team player who is willing to muck in and do any task asked of you
• Good communication manner both over email and the phone

Job Description

Responsibilities of the Accounts / Administrative Assistant:

• Help the Accounts Payable function: Review, verify, and process incoming vendor invoices including scanning to their accounting software (QuickBooks).
• Set up new suppliers, including Construction Industry Scheme (CIS) verifications and Insurance checks.
• Accurately enter financial transactions into their accounting software.
• Help prepare basic financial reports and documentation for the external accountant or management team.
• Prepare, send, and track supplier/subcontractor Purchase Orders.
• Meet and greet visitors to the office.
• Answer telephone enquiries and direct enquiries to the correct team member.
• Organise and maintain physical and digital filing systems, ensuring sensitive data is handled securely.
• Schedule meetings.
• Book travel arrangements.
• Provide ad-hoc administrative support to management as needed.