Production Assistant Apprentice

Summary

Support the production team in the development and delivery of new Global Engage events from building data and surveys, market research, and reporting findings to inform event planning. You will also shadow an experienced conference producer to learn about the end-to-end event production process.  

Wage

£15,000 a year

Training course

Business administrator (level 3)

Hours

Monday to Friday, 9am to 5pm, with 1 day per week for study.

35 hours a week

Start date

Tuesday 12 January 2027

Duration

1 year 3 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

• Assist the production team with working on new Global Engage events
• Build data and surveys on new event topics
• Carry out new event market research and reporting
• Reach out and participate in research calls with potential advisory board members
• Develop an understanding of the event production process

Where you'll work

SUITE C KIDLINGTON CENTRE
HIGH STREET
KIDLINGTON
OXFORDSHIRE
OX5 2DL

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

ABINGDON AND WITNEY COLLEGE

Training course

Business administrator (level 3)

What you'll learn

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

The role may involve working independently or as part of a team and will involve developing, implementing,
maintaining, and improving administrative services. Business administrators develop key skills and
behaviours to support their own progression towards management responsibilities.
Duration:
• 15 months practical training period, plus 3 months for End Point Assessment
Delivery model:
• Work-based training with your employer
• 10 days professional training at college
• Regular meetings with your training coordinator to monitor progress and well-being
• Approximately 12 on-site or/and Teams assessment visits per year
• Level 2 Functional Skills in Maths or English (7 days at college per subject, if required)
• Apprentices will need to complete a minimum of 348 hours of off-the-job training during their
apprenticeship
Qualifications included:
• Level 2 Functional Skills in English or Maths (if required)
• Level 3 Business Administration Apprenticeship
End Point Assessment:
• Knowledge test
• Portfolio based interview
• Project/improvement presentation

More training information

Please apply as soon as possible for this role. Should the right candidate be found prior to the closing date, then the vacancy may be closed early. 

Apprenticeship Onboarding Session and Eligibility Checks:  

Any new person applying for apprenticeship roles where Abingdon & Witney College deliver the training will be required to complete some eligibility checks. This will consist of a series of initial assessments and an interview with the team. There will be the opportunity to find out more about the apprenticeship process, the training included, and for any questions you might have. You may also be required to attend an Apprenticeship Onboarding Session at Witney, Abingdon or Bicester campus.  

This will consist of a series of initial assessments (required prior to any apprenticeship offer), completion of essential paperwork, the opportunity to find out more about the apprenticeship process, the training included, and a forum for your questions.  

As a new Apprenticeship applicant, you will only have to undergo this process once. If you would like to talk to us about the assessments or if you would need any extra support to attend the Apprenticeship Assessment and Information Session, please call us on Show phone number.     

Qualification checks: 

By applying for this vacancy, you are giving Abingdon and Witney College permission to undertake a Learner Record Service check on your previous qualifications. We make every effort to ensure that applicants from non-traditional academic backgrounds or those who may not have the formal GCSE entry requirements can access apprenticeships where possible.   

The National Minimum Wage (NMW) for Apprentices is £8.00 per hour from April 2026. This applies to 16 - 18 year old apprentices and those aged 19 and over during the first year of their apprenticeship. After this, the National Minimum wage appropriate to their age applies. The Wage for apprentices applies to both time spent on the job plus time spent training. 

Requirements

Essential qualifications

GCSE in:

• English (grade 4)
• Maths (grade 4)

A Level in:

A-levels 3 any subject (grade C or above)

Desirable qualifications

A Level in:

in a Science or Humanities subject (grade C or above)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• Organisation skills
• Word and Excel
• Proficient research skills
• Online meetings and calls

Other requirements

• At least 1 year of work experience Part time or Saturday role
• Happy with a hybrid working set-up in the long term (Once initial training has been completed) of working in the office and working from home (Can easily commute to the office)
• Happy with international travel where required (In the long term)