VFX Production Coordinator required for Black Kite Studios 2026

Job Overview

• Company: Black Kite Studios
• Role Title: VFX Production Coordinator
• Department: Production
• Location: London, United Kingdom (Hybrid)
• Job Type: Full-Time
• Experience Level: Mid-Level (Prior VFX production experience required)
• Core Software:
• ShotGrid
• CETA
• Microsoft Office / G-Suite

Black Kite Studios , a leading independent visual effects and design powerhouse located in the creative heart of London, is seeking a highly organized, proactive, and career-driven VFX Production Coordinator to join our elite Production team.

Black Kite Studios is not your average VFX house. We are a talent-first, technology-inspired studio that prizes independent spirit and creative excellence above all else. Our production team is the engine room of the studio, ensuring that our collective of world-class artists, designers, and technologists can focus on what they do best: creating exceptional artistic visual content.

As a Production Coordinator , you will be the glue that holds high-end projects together, working across a diverse portfolio of commercials, television, and film. This is a role for someone who thrives in a fast-paced environment and is looking to build a long-term career in Advertising VFX Production.

Compensation & Studio Benefits

At Black Kite Studios , we believe in backing our talent and providing a supportive, ethical environment. We offer a competitive London-weighted package designed to foster professional growth and long-term stability.

Details

£32,000 — £45,000 (Based on experience and track record)

Hybrid (Balanced between studio collaboration and remote focus)

Standard Studio Hours (with flexibility for delivery peaks)

Independent, collaborative, and innovation-led

Clear pathway to VFX Producer and Executive Producer roles

A “People-First” studio with a shared code of ethics

The Role: The Heartbeat of the Pipeline

As a VFX Production Coordinator at Black Kite, you are a crucial navigator of the creative process. You will work side-by-side with our Producers and Executive Producers (EPs) on large-scale global briefs, ensuring every moving part of the VFX machine is synchronized. While you will support senior leadership on massive projects, you will also be given the autonomy to lead smaller-budget projects as you grow, providing a rare opportunity for hands-on career development.

Primary Responsibilities

1. Project Architecture & Setup

• Supporting Leadership: Assist Producers and EPs with essential bidding processes, complex scheduling, and the creation of detailed shot lists.

• Database Management: Take ownership of ShotGrid (formerly Shotgun) pages. You will help develop and refine our internal workflows within the platform to ensure data integrity across the studio.

• CETA Maintenance: Ensure that CETA (our bidding and scheduling software) is consistently up to date for all active projects, providing an accurate financial and logistical snapshot at any given time.

2. Communication & Workflow Management

• Inter-Departmental Liaison: Act as the central hub for communication between the 2D, 3D, and Design departments, ensuring that creative intent is never lost in translation.

• Dailies & Feedback: Attend dailies sessions religiously. You are responsible for taking precise notes, distributing them to the relevant artists, and following up to ensure feedback is implemented before the next review.

• Artist Assignment: Work closely with the Scheduling team to manage artist bookings. You will help ensure we have the “right talent on the right projects” based on both skill set and availability.

3. External Partnership & Quality Control

• Outsource Coordination: Liaise with our trusted global outsource partners. You will manage the flow of shots sent out for Tracking, Roto, and Prep, working with Leads and Supervisors to verify that the returns meet our quality standards and quoted costs.

• Client Relations: Assist in sending out WIPs and review links to clients, maintaining a “best practice” communication style that reflects Black Kite’s premium brand.

• Pitching Support: Help create visually compelling decks and provide logistical support during the pitching phase for new business.

Why YOU? (Candidate Profile)

Black Kite Studios is looking for a “solutions-oriented” individual who doesn’t just manage problems but innovates past them. You are the kind of person who enjoys the “puzzle” of a complex production schedule.

• Proven Experience: You have a background as a Production Coordinator specifically within high-end VFX (Advertising, TV, or Film).

• Pipeline Knowledge: You have a solid grasp of how a shot moves from a plate to final comp, including an understanding of Colour Grading workflows.

• Technical Proficiency: You are comfortable using CETA , ShotGrid , or FTrack . If you have a passion for refining production tools, you will fit right in.

• Organizational Mastery: You are a world-class multi-tasker who can balance multiple high-pressure priorities without losing sight of the details.

• Interpersonal Excellence: You are a confident communicator, comfortable dealing with everyone from junior runners to high-profile directors and EPs.

• Ambitious Mindset: You are hungry to progress your career specifically within the fast-paced world of Advertising VFX.

Why Black Kite Studios?

1. A Talent-First Community

Black Kite Studios was born from the desire to put creativity at the heart of the business. We are not a factory; we are a collective. We place immense importance on treating people with respect and ensuring that our team feels valued and heard.

2. Cutting-Edge Technology

While Black Kite Studios “technology-inspired,” we use tech to serve art. You will work with the latest production management tools and have a voice in how we innovate our internal pipelines.

3. The London Hybrid Experience

Based in London’s thriving creative scene, our studio offers the perfect blend of in-person energy and remote flexibility. We believe togetherness achieves the extraordinary, but we respect the need for a modern work-life balance.

Summary Checklist for Applicants

Standard

High-end VFX (Commercials/TV/Film)

ShotGrid, CETA, Nuke/VFX Pipeline knowledge

Highly organized, problem solver, team player

Fluent Technical English (Written & Verbal)

Desire to lead projects and move into Producing

How to Apply

Black Kite Studios is excited about the future, and we want you to help us build it. If you are an organized, creative-minded coordinator who loves the thrill of a successful delivery, we want to meet you.

Please submit your CV and a Cover Letter highlighting:

1. Your experience managing complex schedules in ShotGrid or similar tools.

2. A specific example of a production challenge you solved.

3. Your familiarity with the nuances of Advertising VFX vs. long-form Film.