Executive Assistant

Executive Assistant

Working Location

Sloane Square, London, UK

Contract Type

12 Months (Extendable Contract) - Contract Position
Monday - Friday, 39 hours per week
Inside IR35
Start Date: ASAP

Main Accountabilities and Responsibilities

• Coordinate executive meetings, prepare agendas, take accurate minutes, track actions and follow up on key decisions.
• Develop high-quality presentations, reports, briefing papers and executive communications for the CEO and Leadership Team.
• Provide day-to-day support to the CEO and Executive Leadership Team, ensuring effective planning, coordination and document management.
• Track decisions and follow up on agreed actions to ensure timely completion.
• Assist in preparing briefing documents, reports and executive summaries.

Candidate Requirements

• Experience in executive support, business coordination, project coordination or similar roles.
• Preferably, familiarity with oil and gas/upstream industry.
• Experience supporting senior executives and managing executive meetings, documentation and follow-up activities.
• Strong experience in preparing presentations, reports and executive materials.
• Proficiency in Microsoft Office tools, particularly PowerPoint, Excel and Word.
• Experience in international and cross-functional environments is preferred.

• Strong organisational and prioritisation skills, with high attention to detail.
• Excellent communication and stakeholder management skills.
• Ability to synthesise information and prepare clear, impactful materials.
• Proactive mindset with strong ownership and follow-through.
• Discretion, professionalism and ability to handle confidential information.
• Flexibility and ability to work effectively in a fast-paced environment.