Assistant Management Accountant

Responsible to: Finance Manager

Location: Sixth Form College, Bateman Street

Role Description

This role will provide technical support to the finance team and Finance Manager with a strong emphasis on supporting fees ledger with billing and management accounts. Essential to this role is the ability to prioritise workload and excellent organisational skills.

Main Responsibilities:

• Production of monthly nursery fee invoices by the maintenance and update of the nursery billing spreadsheet, updating monthly with any on roll changes, creation of the bills with imports and checking of the bills before production. Respond to any queries on the nursery fee invoices.

• Assist the Finance Manager and fees team in the production of the termly invoices on the student management system providing technical excel support across many tasks.

• Assist the Finance Manager in the production of the monthly management accounts including Fixed asset depreciation calculation and posting, accruals and prepayments review and posting, variance analysis and monthly forecast preparation, balance sheet reconciliations and monthly bank reconciliations.

• Import all receipts and payments from third party platforms into Sage.

• Annual revenue reconciliation between billing software and Sage.

• Assist both Finance Manager and Head of Finance with year end preparation and annual audit.

• Assist the Finance Manager and Head of Finance in the Budget process, performing reconciliations of spend in prior years, undertaking detailed analysis where required and providing insight through historical spend on future decisions.

• Assist the whole finance team in identifying, documenting and improving system and process efficiencies. Working to identify and implement solutions engaging other departments feedback such as IT and Admissions.

• Act as the main point of contact for the Trips team to assist with the reconciliation of Trips, both income and cost. Work with the management accountant to produce and post the journals required to release the income and costs to the P&L after trips have been reconciled. Produce a Trips Report at each reconciliation period on the financial outcome of each trip which is to be shared within the Monthly Management Accounts Information (future report).

• Act as a business partner to the wider school community.

• Provide general accounts support to the wider finance team as and when required.

General Responsibilities

• Act as an excellent ambassador for Stephen Perse at all times.

• Build and maintain good working relationships with all Stephen Perse colleagues.

• Assist as necessary in other Stephen Perse areas at peak times.

• Work at all times towards the aims and goals of Stephen Perse and any individual objectives and targets you may have agreed.

• Proactively identify areas for improvements within Stephen Perse.

• Actively promote Stephen Perse Equal Opportunities Policy, encouraging staff awareness and participation in all areas.

• Act in accordance with the Data Protection principles at all times.

• Adhere at all times to Stephen Perse operational and employment policies and procedures.

• Take care of your own health and safety and that of people who may be affected by what you do (or do not do).

• Cooperate with others on health and safety, and not interfere with, or misuse, anything provided for your health, safety or welfare.

• Follow the training you have received when using any work items Stephen Perse has provided.

• Adhere to Stephen Perse’s Privacy Notice and ensure private and confidential data is kept secure and disposed of in the appropriate manner.

This is not necessarily comprehensive and the position holder will be required to carry out such other duties as may reasonably be required within the general scope and level of the post.

Safeguarding and welfare of children

The post holder’s responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact, will be to adhere to and ensure compliance with Stephen Perse’s Safeguarding and Child Protection Policy statement at all times. If, in the course of carrying out the duties of the post, the role-holder becomes aware of any actual or potential risks to the safety or welfare of children in the School, s/he must report any concerns to the School’s Designated Person or the Stephen Perse Designated Safeguarding Lead.

All employees of Stephen Perse adhere to the Safer Working Practices guidance and all teaching staff are required to adhere to the Teaching Standards which can be found on the government website.

Terms and conditions

All appointments for Stephen Perse are subject to satisfactory reference and disclosure and barring service (DBS) checks, suitability to work with children checks, online checks, proof of identity and eligibility to work in the UK, completion of a medical questionnaire and proof of qualifications.

Hours of work

This role will be full-time, permanent. Working Monday-Friday, 08:30-16:30, 37.5 hours per week.

Salary

Up to £35,975 per annum, dependent on experience.