About the role
We have an exciting opportunity for an enthusiastic administrative professional, or quick-learning early career individual, to join the Oxford Vaccine Group (OVG) in the Department of Paediatrics as our Administrative Assistant .
OVG is a leading clinical research institute, led by Professor Sir Andrew Pollard, conducting studies into new and improved vaccines for adults and children. You will be part of this dynamic team, supporting the world-leading research and day-to-day smooth running of OVG, with opportunities to gain experience in a wide range of administrative tasks and projects.
Key duties of the role include responding to enquiries, booking and rearranging meetings, assisting with events, leading on administrative duties for the staff induction and leavers programmes, preparing paperwork on behalf of colleagues, making travel arrangements, and general office administration.
This position is offered full-time on a fixed-term contract, initially for one year with the possibility to extend.
Please note, whilst we endeavour to support flexible working, this is expected to be an in-office role due to the requirements of the post.
About the department
The Department of Paediatrics is committed to equality and valuing diversity. The Department of Paediatrics has been honoured with the Athena Swan Gold award, a national gender equality charter, recognising the Department's innovative policies and practices. We are committed to the professional development of our staff by providing up to ten paid days annually for skill enhancement and allowing applications for additional training funding. By joining us, you will have the opportunity to contribute to a forward-thinking department.
We welcome new staff with ideas who are willing to shape the future of the department that thinks about its staff and wellbeing. In addition to the University of Oxford wellbeing resources, the Department of Paediatrics sponsors weekly exercise classes such as yoga and bootcamp sessions as well as a choir. For staff on work visas, we also offer financial assistance towards visa renewal fees. These activities are designed to promote physical and mental wellbeing among staff members.
Please visit our website to find out more about the Department.
About you
You will be trustworthy, dependable, confident using your own initiative, and able to work well with staff at different levels of seniority. Demonstratable excellent communication, IT and organisational skills are essential, as well as experience in an office environment.
Application Process
You will be required to upload a CV and Supporting Statement as part of your online application. Your application will not be processed if you do not include both documents.
The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement.
To discuss the post in more detail, please contact the OVG PA team using the contact details below.
Only online applications received before 12.00 midday on Wednesday 24th June 2026 will be considered. Interviews will be held as soon as possible thereafter.
The Department of Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality, diversity and inclusion. Should you be invited to interview, we will share further information about the policy at that stage.
- £22k - £28k per annumEstimated...About the role As a Reception & Administrative Assistant, you will be the face and voice of the school, serving as the first point of contact for students, parents and visitors, while keeping our office operations running efficiently. We aren't just looking for someone to...SuggestedFull-timeTraineeshipOn-site
- £22k - £29k per annumEstimated...Employee Benefits Health & Wellbeing ~ Free annual flu vaccines ~ Discounted gym memberships (onsite gym) ~ Access to an Employee Assistance Programme ~24-hour access to a free counselling helpline (including family and debt advice) ~ Flexible working solutions ~...SuggestedFull-timeApprenticeshipCasual workOn-siteFlexible hours
- ...A well-regarded secondary school in Oxford is seeking a reliable, organised, and professional Administrative Assistant to join their school office team ASAP . This is a full-time, permanent role providing essential administrative support to ensure the smooth running of...SuggestedLong-term contractPermanentFull-timeOn-siteImmediate start
- £24k - £32k per annumEstimated...Bodley’s Librarian and the Executive Team, providing high-quality administrative and operational support across a busy and dynamic environment.... ...of this recruitment panel will be Janet Killilea, Executive Assistant, who can be contacted with enquiries relating to the role (...SuggestedPermanentFull-timePart-timeRemoteFlexible hours
£14.98 per hour
...We are seeking an organised and proactive Administrative Assistant to provide a wide range of administrative and office support. This role is ideal for someone with excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities...SuggestedHourly payTemporaryPart-timeOn-siteImmediate start- ...late arrivals, and signing in/out records Carry out general administrative duties including filing, photocopying, scanning, and data entry... ...school staff with correspondence, bookings, and diary management Assist with school trips, events, meetings, and wider office...PermanentFull-timeTerm-timeOn-siteImmediate start
- ...School Administrator – Outstanding Secondary School – Oxford Start Date: As soon as possible Contract: Full-time, Permanent Salary... ...attendance monitoring and communication with parents • Assist with admissions processes and student enrolment • Prepare letters...PermanentFull-timeOn-siteImmediate start
- ...an approachable and organised School Receptionist to join its administrative team. This is a full-time, permanent role ideal for someone... ...professional atmosphere. Role Responsibilities Welcome and assist visitors, parents, and students professionally and courteously....PermanentFull-timeOn-site
- ...in a thriving school with a highly organised and professional administration team? • School Administrator • Full time • January 2026 start... ..., parent communication, and providing administrative assistance to senior leaders and pastoral teams. This position would suit...PermanentFull-timeJanuary startOn-siteImmediate start
- ...staff, and visitors. You will play a key role in ensuring smooth administrative processes and efficient communication across the school.... ...• Supporting student records and office administration • Assisting with scheduling and coordinating appointments • Ensuring confidentiality...PermanentFull-timeOn-siteImmediate start
- ...you looking for a respected and high-achieving school in Oxford? Job Overview Our client is recruiting for a dedicated School Administrator to support general office duties, parent communication, attendance processes, and reception. This role begins in January or...On-site
- ...excellent opportunity has arisen for a friendly and efficient School Administrator to join a welcoming Ofsted Good secondary school in Oxford... ...• Supporting student attendance and admissions processes • Assisting with record-keeping, filing, and general office duties •...On-site
- ...and safe environment. About the Role The successful candidate will manage the reception area, providing administrative support, answering queries, and assisting with general office duties. You will ensure the smooth running of the school’s front-facing operations and...PermanentFull-timeOn-siteImmediate start
- ...students and staff. Role Overview We are seeking a School Administrator to play a key role in the smooth running of our school office.... ..., letters, and communications on behalf of senior leaders Assist with admissions paperwork and transition documentation Support...PermanentFull-timeOn-siteImmediate startAfternoon shift
- ...and discretion Supporting communication with parents and external agencies Managing post, deliveries and day-to-day reception administration Maintaining accurate records and supporting office systems as required Providing calm, professional support to pupils who...PermanentFull-timeOn-siteImmediate start
- ...An exciting opportunity has become available for a dedicated School Administrator to join an Outstanding academy in Oxford . This is a full-time role starting ASAP or January 2026 , offering strong staff support and excellent admin systems. School Administrator required...Full-timeOn-siteImmediate start
- £39k - £50k per annumEstimated...from lab to society. Explore more at . Your Role: At EIT we are seeking an experienced and detail orientated Team Executive Assistant to support a fast-paced and high-impact leadership team within our AI & Robotics function. This is far more than a traditional EA...Live-inOn-siteWork from homeRelocationMonday to ThursdayMonday to Friday
- £29k - £38k per annumEstimated...We are looking for an Executive Assistant with experience in Family law to join our Oxford office. Join Mills & Reeve as an Executive Assistant An exciting opportunity to join our Mills & Reeve Executive Support Services team. We are looking for a proactive and skilled...PermanentOn-siteFlexible hours
£29.23k - £35.31k per annum
Fundraising Officer - 4 day week, hybrid, high impact charity based in Oxford If you want a fundraising role where you can see the direct impact of every partnership, pitch and campaign this could be the right move. About the role: We're looking for a Fundraising...Long-term contractPermanentHybrid workingLive-outRemote£19.15 per hour
...seeking a highly organised and proactive Digital Education Support Assistant to join the Digital Education Group within the department... ...systems and services. You will play a key role in supporting the administration, quality assurance, and maintenance of online courses, while...£700 per week
...customer experiences. Role Overview: We are welcoming participants from all backgrounds, including anyone looking for admin virtual assistants roles, to take part in upcoming research studies. These may involve online discussions, product testing, or feedback sessions -...Full-timeTemporaryPart-timeCasual workRemoteWork from homeFlexible hours£26.69k per annum
...This could be your first big step towards a career in Facilities Management! Join us as an Apprentice Facilities Support Assistant at the University of Oxford and gain hands-on experience, achieve valuable qualifications, and get well paid—all while working at one of the...ApprenticeshipUniversity of Oxford
Oxford, Oxfordshire21 days ago- £22k - £29k per annumEstimated...About the Role - The Cherwell School is looking for an enthusiastic administrator to support our Senior Leadership Team (SLT) in this exciting and varied role. This position ensures students are supported during critical transition points and prepared for post-16 pathways,...Full-timeTraineeshipFlexible hours
- £22k - £25k per annumEstimated...an opportunity to give back to the community each year. ~ Mental health care – 6 free counselling sessions via our EAP (Employee Assistance Programme). ~ Paid sick leave – enhanced company sick pay. ~ Enhanced family leave – we provide enhanced family leave for primary...Full-timeOn-siteMonday to Friday
£28k - £32k per annum
...costs and overheads. The role consists of some general office administration support tasks, as well as a high usage of their financial management... ...a/cs - Fixed Asset Register and posting of depreciation - Assist in preparation of the VAT return - Month end Journals to...PermanentFull-timeOn-siteRemoteFlexible hours£26k - £27k per annum
...Reception & Office Coordinator to be the face of our business. This is a varied role that combines front-of-house responsibilities with administration and office support, offering excellent progression opportunities for the right person. If you're outgoing, professional and...40 hours/weekFull-timeOn-site£26.44k per annum
...are. What will you do? The Centre Operations Assistant primary responsibility is to deliver world class customer... ...practices are in line with our policies and processes General administration and coordinating of contractors for planned works Compliance...40 hours/weekPermanentCasual workOn-siteMonday to FridayFlexible hours£40k - £45k per annum
...Executive Assistant To CEO (12-Month FTC) Are you ready to utilise your executive support expertise in a high-impact role supporting... ...managing complex diaries, stakeholder communications, and governance administration. Knowledge of minute-taking, board reporting, and...Long-term contractPermanentFixed-term contractHybrid workingRemote- ...supported by reduced admin loads and a "no-email" policy after hours. Responsibilities Oversee the dual functions of office administration and school finance (fee billing, payroll, and budget tracking). Manage the student recruitment journey from initial enquiry to...PermanentFull-timeOn-siteImmediate start
- ...and has an expectation of 5 days per week on-site. Role Description The role will be responsible for laboratory support and administration support to the Laboratory Operations department. Data input into the Service’s Laboratory Information System (LIS), with other...Part-timeFixed-term contractOn-site5 days/week
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant to OVG. Be the first to apply!
- operations assistant Oxford, Oxfordshire
- team administrator Oxford, Oxfordshire
- team assistant Oxford, Oxfordshire
- business assistant Oxford, Oxfordshire
- translation administrative assistant Oxford, Oxfordshire
- administrative assistant at nhs Oxford, Oxfordshire
- admin support assistant Oxford, Oxfordshire
- administrative assistant Oxford, Oxfordshire
- admin assistant Oxford, Oxfordshire
- operations assistant at the range Oxford, Oxfordshire