Business Unit Administrator, Banking & Markets

About Northern Trust

As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions.

Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide.

With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/ Department

The Business Unit Administrator provides administrative and coordination support to the Banking & Markets (B&M) business. The role supports executive activities, governance forums, and client meetings, helping to ensure the smooth running of day-to-day business operations and the delivery of a positive experience for clients, partners, and employees.

The key responsibilities of the role include

• Manage diaries, travel arrangements, and expense reporting for the UK-based Banking & Markets executive team.

• Coordinate key governance and leadership forums, including Executive Leadership Meetings, Quarterly Business Reviews (QBRs), All Staff meetings, town halls, and leadership offsites. Partner with other admin assistants to align scheduling and ensure attendance of key stakeholders.

• Organise and support in-person client meetings, including scheduling, room bookings, guest registration, catering, and onsite coordination. Act as host and chaperone for client visits, ensuring a professional and seamless experience.

• Coordinate leadership visits, team events, and business engagement activities.

• Liaise with internal partners including Security, Reception, and Catering to deliver meetings and events effectively.

• Coordinate ad hoc information requests and the preparation of internal and external meeting materials.

• Support onboarding activities for new joiners, including coordinating workspace, system access, induction meetings, and other administrative requirements.

• Maintain distribution lists, the Banking & Markets Hub, and other administrative processes supporting the Banking & Markets business.

Skills/Qualifications

The successful candidate will benefit from having:

• Previous experience in an administrative, executive assistant, office management, or business support role.

• Strong organisational skills with the ability to manage multiple priorities, deadlines, and competing demands.

• Excellent diary management and meeting coordination skills, including scheduling across multiple stakeholders and time zones.

• Strong attention to detail and ability to deliver work accurately and efficiently.

• Ability to build effective working relationships with senior leaders, colleagues, clients, and external partners.

• Confident communicator with strong written and verbal communication skills.

• Proactive and solutions-oriented approach, with the ability to anticipate needs and resolve issues independently.

• Experience coordinating meetings, events, and client engagements, including managing logistics and liaising with internal support teams.

• Ability to handle sensitive and confidential information with discretion and professionalism.

• Proficiency in Microsoft Office applications, including Outlook, Teams, Word, PowerPoint, and Excel.

Work Authorization

Applicants must have the right to work in the United Kingdom at the time of application and for the duration of employment.

Please note that Northern Trust is unable to provide visa sponsorship for this role. This includes Skilled Worker visas, Global Business Mobility routes, Graduate visas, Youth Mobility Scheme, High Potential Individual visas, Scale-up Worker visas, Temporary Worker visas, and other employer-sponsored visa categories.

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.

Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at View email address on uk.workus.org , or alternatively you can discuss your individual requirements with the recruiter you are working with.