Payment Administrator (30 hours per week, full time hours will be considered)

Overview

Weybourne is a family office which manages investments and provides financial and other professional support to a High Net Worth family, their estates and business interests. The Weybourne office is located in Malmesbury and this will be an on site role for 5 days per week.

The Payment Administrator is part of the Transaction Services team which provides payroll and accounts payable functions for the Weybourne Group, family office entities and family members. This role is responsible for ensuring that invoices and payments made on behalf of the Family Office are processed accurately, in a timely fashion and in compliance with relevant policies and procedures. The role is based on 30 hours per week, although full-time hours (39 per week) will be considered.

Requirements

Main Duties/Responsibilities:

• Manage payment requests from different sources and countries whilst maintaining compliance with policies and delegation of authority.
• Ensure all payments have been processed daily.
• Lead the annual awards payment process, consisting of payments being made to 30+ countries.
• Maintain strong financial controls within the payments process including segregation of activities and banking controls.
• Process invoices within accounting software and create payments ready for approval in different banking platforms.
• Liaise with other departments to deal with any queries concerning purchase orders, supplier onboarding and supplier payments.
• Ensure compliance with third-party management policy to cover onboarding of new suppliers, KYC due diligence, bank verification calls and ongoing monitoring of suppliers.
• Monthly payment of employee expenses and postings in accounting software.
• Regular monitoring of supplier register, ensuring periodic due diligence is completed as per the agreed risk matrix.
• Other ad hoc projects and analysis as directed by the Transaction Services Manager.

Additional responsibilities:

• Develop and maintain positive working relationships across the company and other family office entities.
• Cover of duties when other team members are on annual leave.
• Commitment to developing yourself within your role, undergoing training where necessary.
• Proactively promote and maintain high standards of work, taking initiative to resolve and/or draw attention to areas that don’t meet required standards or any issues that arise.
• Conduct yourself in line with the Weybourne Values.
• Any other ad hoc duties

Person specification / Core Competencies:

• Commitment to meeting deadlines.
• Excellent organisational and prioritisation skills.
• Attention to detail.
• Computer literate, with good skills in Microsoft Office and Adobe.
• Ability to work both individually and collaboratively.

Benefits

• Free lunch, coffee, and fresh fruit.
• Free gym and sports centre access.
• Free onsite parking.
• Free onsite hair styling.
• Discounted gym memberships through GymFlex.
• Digital concierge service.
• Electric vehicle scheme.
• Cycle to Work scheme.
• Free annual flu jab and eye tests.
• Employee Assistance Programme.
• Payroll giving scheme.
• Backup care support.
• Generous discounts on a range of household appliances.
• Free coach travel from Bath, Bristol, Swindon, and Chippenham.