Clinical & Regulatory Project Coordinator

Clinical & Regulatory Project Coordinator

Date: Aug 24, 2026

Location:Dunfermline, GB, KY11 8GR

Company: Optos

ABOUT US

When a five-year-old boy was blinded after a regular eye exam failed to spot a retinal detachment, his father made it his life’s work to help eye care professionals by revolutionising retinal imaging.

Optos was founded by Douglas Anderson with the goal to make a patient-friendly device to capture a digital ultra-widefield image of the retina. Today, millions of patients around the world have benefited from optomap® retinal imaging.

Acquired by Nikon Corporation in 2015, Optos now operates within the Nikon Healthcare division. The company recently celebrated its 30th anniversary and is recognised as a leading provider of advanced imaging devices that support a more complete approach to patient care. Optos generates approximately $300 million in revenue, employs around 650 people worldwide, and manufactures 60% of its products in the UK.

ROLE SUMMARY

The Clinical & Regulatory Project Coordinator (CRPC) is responsible for the day-to-day coordination of clinical and regulatory projects, ensuring project plans remain accurate, current, and aligned with key milestones and deliverables. The CRPC monitors project progress, identifies potential risks and issues, and facilitates timely resolution of action items.

Working closely with cross-functional teams and stakeholders, the CRPC serves as a central point of coordination, supporting effective communication, maintaining project documentation, and preparing project status reports. The primary purpose of the role is to coordinate project activities, timelines, meetings, and deliverables to support the successful execution of clinical and regulatory objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintain and update clinical project plans, timelines, and milestone trackers to support effective project delivery and visibility of progress.
• Coordinate project meetings, including scheduling sessions, preparing agendas, recording minutes, and tracking actions through to completion.
• Monitor project activities against agreed scope, timelines, and deliverables, escalating delays, risks, or issues as appropriate.
• Ensure project documentation is accurate, current, and maintained in accordance with internal procedures, governance requirements, and quality standards.
• Support project reporting by preparing status updates, maintaining project trackers, and administering information within internal project management systems.
• Maintain clear records of project decisions, risks, issues, changes, and key activities to support transparency, audit readiness, and effective communication.
• Act as a central point of coordination for project team members and stakeholders, supporting effective communication across cross-functional teams.
• Assist with planning, organisation, and continuous improvement of project management processes to help ensure efficient and consistent project execution

MINIMUM QUALIFICATIONS

• BA/BSc preferrable in STEM related field required or equivalent experience.
• Experience in project coordination, project support, ideally within a clinical or regulated environment.
• Working knowledge of project management principles, including planning, scheduling, tracking and progress reporting.
• Ability to maintain project documentation (plans, logs, reports, schedules)
• Strong organisational skills with the ability to manage multiple tasks, priorities and deadlines effectively.
• Good communication skills with the ability to work cross functionally.
• Strong attention to detail and ability to maintain accurate records
• Able to stay focused on the priorities at hand.
• Convey high ethical and performance standards.
• An ability to work within tight deadlines and manage time effectively.
• Excellent interpersonal skills
• Strong team player with flexible attitude to work priorities.
• Good computer skills (MS Office applications).

BENEFITS

At Optos, we offer a highly competitive compensation and benefits package.

EQUAL OPPORTUNITIES EMPLOYER

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, age or protected veteran status.

If you feel you have the necessary skills and experience and want to join a great team, please click on the Apply button!