Executive Administrative Assistant

We are looking for an accomplished Executive Administrative Assistant to join our Industrial business group headquarters in Glasgow. This is a varied and visible position supporting the EVP Industrial office and helping senior leaders operate effectively in a fast-paced, international environment. Working closely with the Executive Business Partner, you will coordinate complex global diaries and travel, organise leadership meetings and events, support executive visitors and ensure important priorities continue to move forward. What You'll Be Doing You will provide comprehensive administrative support to the EVP Industrial office and help senior leaders operate effectively in a fast-paced, international environment.

• Previous experience providing administrative or executive support to senior leaders, ideally within a large, complex or international organisation
• Demonstrable experience managing complex diaries, international travel, meetings, events and expenses
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams
• Confidence using modern digital tools, including ChatGPT and LinkedIn; experience with project-management tools would be an advantage
• Excellent written and verbal communication skills, with the confidence to engage professionally with executives, colleagues and external stakeholders
• Outstanding organisational and time-management skills, with the ability to manage competing priorities and tight deadlines
• Sound judgement and a proven ability to handle sensitive information with integrity and discretion
• A proactive, solutions-focused approach and excellent attention to detail
• The confidence to work independently, make informed decisions and progress tasks with minimal supervision
• High emotional intelligence, professionalism and a collaborative working style
What You'll Bring
• Previous experience providing administrative or executive support to senior leaders, ideally within a large, complex or international organisation
• Demonstrable experience managing complex diaries, international travel, meetings, events and expenses
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams
• Confidence using modern digital tools, including ChatGPT and LinkedIn; experience with project-management tools would be an advantage
• Excellent written and verbal communication skills, with the confidence to engage professionally with executives, colleagues and external stakeholders
• Outstanding organisational and time-management skills, with the ability to manage competing priorities and tight deadlines
• Sound judgement and a proven ability to handle sensitive information with integrity and discretion
• A proactive, solutions-focused approach and excellent attention to detail
• The confidence to work independently, make informed decisions and progress tasks with minimal supervision
• High emotional intelligence, professionalism and a collaborative working style
This position provides access to highly confidential commercial, financial, organisational and people-related information. Success will depend on consistently demonstrating exceptional integrity, professionalism and discretion, while building the trust and confidence of senior leaders, colleagues and external stakeholders.
Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!
Our benefits vary by country and role. Depending on your location, your package may include:
• Competitive base salary and annual incentive eligibility
• Employer-supported pension or retirement provision
• Health, wellbeing and employee-assistance programmes
• Life and income-protection benefits
• Flexible-working arrangements, where compatible with the role
• Learning and professional-development opportunities
• Employee recognition and share programmes
Our ICARE Values How we work is just as important as what we achieve. Everyone at Coherent is expected to demonstrate our ICARE values: ? Integrity - Create an environment of trust Collaboration - Innovate through the sharing of ideas