Office Administrator (full time)

We are currently recruiting for a full-time Office Administrator, working Monday to Friday, 8am -4pm. This role is a maternity cover position for up to one year. There is potential for this to become a permanent role, depending on business needs.

We are currently recruiting for a full-time Office Administrator, working Monday to Friday, 8am - 4pm (covering 9am - 5pm on occasion to suit business needs), working alongside our experienced planning and administration team within our Service & Maintenance Department. This role is a maternity cover position for up to one year. There is potential for this to become a permanent role, depending on business needs.

• Liaising between drivers either on the phone or at the Workshop reeption
• Liaising with other workshop members including managers, mechanics and stores personnel
• Booking in vehicles and data entry
• Managing accident reporting spreadsheet, alongside Health & Safety
• General clerical duties to include filing / photocopying / stationary audits / first aid audits etc.
• Invoice reconcilliation processes, including tyre invoices
• Administration for inspection paperwork for trailers, units and small plant
• Taking, logging and ensuring efficiency of ATF Bookings (MOT's)
• Completing and updating daily / weekly fire log
• Acting as first point of contract for all 3rd party work, contractual and ad hoc, including taking bookings, providing updates and liaising with internal departments for invoice preparation

The successful candidate should have:

• Previous experience within an administrative role (desirable)
• Excellent telephone manner
• Good written and verbal communication skills, ensuring attention to detail and accuracy
• Organisational skills with the ability to work within a time sensitive environment
• Good IT skills, particularly Microsoft Office

No prior knowledge of service & maintenance processes is required, as full training will be provided on all aspects.

We are happy to receive enquiries and applications from those who meet some, but not all, of the above criteria and would be pleased to answer any questions about the role.

What you can expect:

• A competitve salary
• Excellent scope to develop your career
• Training and Development Opportunities
• Company Pension Scheme
• 28 days paid leave per annum (pro-rata), enhanced with service
• Loyalty bonus payment scheme
• Occupational Health Support
• Group Life Assurance
• Employee Assistance Programme

Ferguson Transport & Shipping provide clear routes for career progression and offer a range of opportunities for training, development and up skilling to help people get to the next level.