Senior Clerical Officer

Senior Clerical Officer
Location: Ballyclare Antrim BT39 9DS

If you're looking for a role where your attention to detail, admin skills, and confidence on the phone can genuinely make a difference, this could be a fantastic fit. Hiring for a reputed client (EANI), this is a great opportunity to gain valuable experience within the Public Sector-working in Ballyclare.

Job purpose:
To provide administrative, clerical and secretarial support in the Transport Division

What you'll be doing:
* Provide administrative, clerical and secretarial support to officers in the Transport Division
* Maintain manual and/or computerised information systems (including fleet/vehicle maintenance records)
* Update electronic records relating to vehicle maintenance and complete required returns/records
* Contact relevant personnel to request and provide information as needed
* Review and process invoices for authorisation and payment
* Support purchasing and supplies administration, including requisitioning, ordering, receiving, checking, storage and distribution of resources
* Assist with stock control of resources and arrange maintenance of equipment
* Screen and direct incoming calls, receive visitors and provide hospitality when required
* Handle mail sorting, filing, typing, duplication and photocopying to support daily administration
* Draft correspondence and maintain lists/registers and management information systems
* Maintain diaries, arrange appointments and meetings, and support senior officers with secretarial cover
* Service meetings and draft minutes when required
* Communicate regularly with professional staff from outside agencies to receive/provide information
* Support work placement students with practical office tasks (where appropriate)

What you'll bring:
* Strong administrative and clerical skills with a calm, organised approach to busy office days
* Confidence using computers to maintain accurate electronic records
* A reliable eye for detail-especially when reviewing records and invoices
* Clear communication skills, including professional phone manner and visitor-facing confidence
* Discretion and professionalism when handling confidential documentation
* A proactive attitude towards supporting wider office processes and colleagues

Additional information:
* Full time, on-site position (Monday-Friday, 09:00-17:00), 37 hours per week
* Hourly rate: £14.99 per hour
* Assignment: ASAP until 28/02/2027 (likely to extend)
* Qualifications/Experience: Hold a minimum of five GCSE passes (grades A*-C) or relevant equivalent or higher examination qualifications (one of which must be in English) and one year's administrative/clerical experience in an office environment including the practical use of computers or have a minimum of three years' administrative/clerical experience in an office environment including the practical use of computers

Ready to take the next step in your administrative career? Apply now through Brook Street and we'll be in touch with next steps.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Due to the high volume of applications we receive, we are only able to contact candidates who have been selected to progress to the next stage of the recruitment process. If you have not heard from us within 1 week of your application, please assume that your application has not been successful on this occasion. We encourage you to keep an eye on our current vacancies and welcome applications for any future roles that match your skills and experience.

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