Site Administrator

The Opportunity

We are recruiting for an experienced and highly organised Office Administrator / Receptionist to join a busy regional office within a well-established construction business.

This is a pivotal role acting as the central point of contact for the office, ensuring the smooth day-to-day running of administrative, front-of-house, and operational functions. You will play a key part in supporting both office and site-based teams, maintaining a professional and efficient working environment at all times.

The Role

This is a varied and hands-on position requiring a proactive individual who can take full ownership of office administration, manage multiple priorities, and operate with a high level of autonomy.

You will be responsible for everything from front-of-house duties and document control through to facilities coordination and supporting project teams.

Key Responsibilities

Front of House & Office Coordination

Act as the first point of contact for visitors, staff, and external stakeholders

Manage calls, enquiries, and correspondence

Coordinate meeting rooms, bookings, and hospitality

Maintain a professional and organised office environment

Manage deliveries, post, and couriers

Office Administration & Operations

Oversee day-to-day office administration and organisation

Manage diaries, meeting schedules, and internal coordination

Order office supplies and manage consumables

Support onboarding of new staff and office setup

Maintain internal systems, trackers, and records

Handle general admin tasks including document preparation and reporting

Document Control & Filing

Maintain structured digital and physical filing systems

Ensure accurate record-keeping and document management

Archive and retrieve documentation efficiently

Support scanning, cloud storage, and document tracking processes

Ensure compliance with data protection and document control procedures

Health, Safety & Compliance

Support office health & safety processes and documentation

Maintain H&S records, notice boards, and compliance documentation

Assist with audits and ensure documentation is up to date

Coordinate fire safety procedures, drills, and compliance checks

Facilities & Office Management

Manage office maintenance schedules and contractor coordination

Obtain quotes and arrange repairs where required

Oversee cleaning, utilities, and general office services

Maintain budgets, petty cash, and office cost tracking

Ensure IT and office equipment is set up and functioning

Project & Business Support

Assist with project documentation including warranties and appointments

Support timesheets, expenses, and reporting processes

Coordinate training schedules and internal communications

Assist with newsletters, reports, and internal updates

Maintain project and contractor records

Requirements

Strong experience in administration / office management (construction experience beneficial)

Excellent organisational and multitasking skills

Confident working independently and taking ownership of responsibilities

Strong communication and interpersonal skills

High attention to detail and accuracy

IT Skills:

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Key Attributes

Proactive and self-motivated

Professional and approachable

Strong time management and prioritisation skills

Able to work in a fast-paced environment

Solutions-focused with a “can-do” attitude

What’s on Offer

Permanent role within a stable and growing construction business

Varied and engaging position with real responsibility

Supportive team environment

Long-term career stability and development
Only candidates based in UK and eligible to work in UK are allowed