Investment Portfolio Administrator - Internal candidates only

***This role is only open to internal candidates***

• The Investment Portfolio Administrator (IPA) supports the Research team and wider Wealth Management function in the operational management and reporting of discretionary portfolios. The role involves portfolio administration, trade support, and performance reporting, ensuring accuracy across internal systems and third-party platforms, while contributing to the effective running of model portfolios through strong data quality and timely delivery of outputs.

Where applicable, to place the interests of customers at the centre of all activities, act in a way that is consistent with achieving good outcomes for consumers; and  to comply with the FCA and PRA's Conduct Rules. 

Key Responsibilities:

Model Portfolio and Fund Administration

• Arbuthnot Latham Investment Management manages discretionary portfolios for its clients on a model-based system within the Portfolio Management System, Tercero, Bloomberg, and on Morningstar. This role includes day-to-day administration of these models’ ensuring continuity of service and accuracy across external and internal platforms and excel model sheets.

Model Portfolio and Fund Trading

• Support front office investment trading activity by constructing and validating trade instructions, implementing portfolio updates, and liaising with internal teams to ensure trades are executed accurately, efficiently, and in line with portfolio strategies.

Operational Processes

• Support the continuous improvement of operational processes by identifying efficiencies, reducing task execution time, and enhancing process robustness to minimise error rates.

Third Party Reporting

• IPA support the preparation and submission of monthly and quarterly performance and portfolio data to third-party partners, ensuring data quality and adherence to deadlines.

Performance reporting

• On a quarterly basis, IPA will support the preparation of data for performance comparisons with ARC (using Morningstar), including assisting in the development of PowerPoint presentations for wider business distribution.

Portfolio Reporting

• Support the delivery of periodic portfolio analytics for the Investment Committee and other oversight forums, contribute to the preparation of related reporting materials, and assist with ad hoc data requests as required.

Operational Risk:

• Responsible for managing risks inherent to the role by adhering to internal policies and procedures and contributing to the ongoing improvement of procedural documentation.
• Support the Research Team and wider Wealth Management function in the preparation of well-structured, auditable documentation, ensuring robust record-keeping and clear audit trails.

Key Interfaces:

• Investment Research Team
• Investment Management Client Teams
• Investment Committee
• Investment Operations
• External platform providers
• Control functions (Audit, Risk, Compliance)
• Marketing

Person Specification

Knowledge/ Experience/Skills:

The most important aspect about this role is the ability to learn and execute processes to support the management of portfolios and operational tasks. While most of these can be learnt, the successful applicant will be highly organised and show the ability to execute tasks with accuracy and have a focus on operational excellence.

• Proactive individual committed to identifying and implementing improvements to procedures and processes to enhance efficiency, accuracy and operational robustness
• Demonstrable experience in similar roles or operation roles
• Highly organised and shows exceptional attention to detail
• Ability to work under pressure and to deadlines
• Ability to manage multiple tasks simultaneously and complete tasks within allocated time constraints
• Strong Microsoft Office Suite skills compulsory
• Excellent written and verbal communication skills
• Data presentation and analytical skills
• Experience with Portfolio Management Systems, particularly Tercero desirable
• Experience working with Morningstar Direct and Bloomberg desirable
• Experience working with PowerBI and constructing dashboards desirable

Qualifications:

• Investment or Wealth Management qualifications desirable (CIPM, IMC, IAD, FRM)

Competencies:

Communication & Confidence

Team Working

Working Proactively

Planning & Reviewing

Problem Solving & Judgement

Performance Focus