Learning and Skills Manager (Ref: 23786)

This position is based at HMYOI SWINFEN HALL LICHFIELD, WS14 9QS

Job Summary

Please refer to Job Description

Overview of the job

This is a management job in an establishment.

Summary

The job holder will be responsible for a range of activities within the Learning, Skills and Employment function. Staffing numbers will vary depending on the size of the establishment and the nature of work undertaken. The job holder will be implementing national policies to suit local needs within the function and will contribute to revisions of local policies and procedures.

The job holder will ensure that the establishment regime meets the needs of offenders and contributes to reducing the risk of reoffending. The function provides a strategic focus on the learning, skills and qualifications in all areas of activities, with an emphasis on employability, education and training on release. The job supports both Offenders’ Learning and Skills Service (OLASS) and non-OLASS learning.

This is a non-operational job with line management responsibilities. This role is non-rotational.

Responsibilities, Activities And Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

• Responsible for ensuring all staff within Learning Skills and Employment provide a respectful, safe decent environment for all prisoners and staff.
• Responsible for managing Offenders Learning and Skills Service (OLASS) and non-OLASS including industries, gymnasium.
• Responsible for assisting in the planning and implementing of quality assurance frameworks within the establishment.
• Co-ordinate Self-Assessment Reports (SARs) for the establishment.
• Responsible for managing, promoting, developing and coordinating all learning and skills activity, (including education, vocational training, physical education, library provision) in order to provide a comprehensive and coherent learning and skills programme for all prisoners.
• Assist in the planning and co-ordination of Offenders Learning and Skills Service (OLASS) and all other types of learning to form a learner journey from reception to release.
• Responsible for administration of distance learning, further education and Open University and monitoring the quality assurance of prisoners managing their own Individual Learning Plan (ILP).
• Work with other resettlement services, the risk management unit and other functions, to encourage offenders to continue their learning on release – ensuring that appropriate Offenders Pathways are arranged/notified prior to release.
• Responsible for monitoring the Service Level Agreements (SLA) for education, library services and training providers operating within the establishment, to ensure that quality standards are achieved.
• Responsible for the delivery of industries vocational training ensuring the screening assessment and referral processes that determine suitability of prisoners to access learning material and tutor to deliver required skills to achieve target qualification.
• Responsible for ensuring that the Service commissioned is agreed with SFA, Education provider and Advice and Guidance Agency.
• Responsible for chairing quarterly Quality Improvement Group/OLASS Partnership Meetings and attend meetings as required.
• Maintain good working relationship with groups that provide funding including the Learning and Skills council and Youth Justice Board (if in Young Offender Institution (YOI) or Juvenile in estates).
• Responsible for the accuracy of figures generated i.e. hours delivered, to enable the release of funding.
• Responsible for the preparation of material for internal and OFSTED audits and act as OFSTED nominee for the establishment.
• Contribute to prisoner reports including Assessment, Care in Custody and Teamwork (ACCT) reports and parole reports.

Undertake Other Management Tasks Including

• Manage devolved budgets in accordance with the financial procedures outlined in the budget delegation.
• Responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management.
• Ensure all HMPPS standards and Service Delivery Indicators (SDIs) are implemented and managed within the relevant work area.
• Ensure all national and local policies and procedures are implemented and compliant e.g. National Security Framework (NSF), Local Security Strategy (LSS), Finance Manual.
• Attend as directed any relevant boards/meetings and actively contribute, either as chair or team member.
• Provides leadership and direction to managers and staff within their defined work area through briefings, building informal and formal relationships and effective communication.
• Produce relevant reports as required and ensure all correspondence is replied to within agreed timescales.
• Liaise and form good relationships with internal and external stakeholders.
• Manage resources to deliver the activities within the defined work area, and contribute to the mid-to-long term business planning process.
• Ensure the defined work area and associated activities comply with Health and Safety legislation. Ensure all risk assessments are undertaken and staff are made aware of their personal responsibility towards ensuring Health and Safety compliance.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

Undertake Other Management Tasks Including

• Manage devolved budgets in accordance with the financial procedures outlined in the budget delegation.
• Responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management.
• Ensure all HMPPS standards and Service Delivery Indicators (SDIs) are implemented and managed within the relevant work area.
• Ensure all national and local policies and procedures are implemented and compliant e.g. National Security Framework (NSF), Local Security Strategy (LSS), Finance Manual.
• Attend as directed any relevant boards/meetings and actively contribute, either as chair or team member.
• Provides leadership and direction to managers and staff within their defined work area through briefings, building informal and formal relationships and effective communication.
• Produce relevant reports as required and ensure all correspondence is replied to within agreed timescales.
• Liaise and form good relationships with internal and external stakeholders.
• Manage resources to deliver the activities within the defined work area, and contribute to the mid-to-long term business planning process.
• Ensure the defined work area and associated activities comply with Health and Safety legislation. Ensure all risk assessments are undertaken and staff are made aware of their personal responsibility towards ensuring Health and Safety compliance.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

Person specification

Please Refer To Job Description

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Making Effective Decisions
• Working Together
• Managing a Quality Service

Alongside your salary of £41,197, HM Prison & Probation Service contributes £11,934 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: the MOJ

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths.

the MOJ

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths.

Security

Successful candidates must undergo an enhanced (or equivalent) criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo an enhanced (or equivalent) criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : SSCL Recruitment Enquiries Team
• Email : ***email_hidden***
• Telephone : View phone number on uk.workus.org

Recruitment team

• Email : ***email_hidden***

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (View email address on uk.workus.org) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: