Freelance Production Coordinator BDB UK

Job Overview

We are looking for someone who is available full time from w/c 22nd June for 4 weeks to support us with production coordination on an exciting project!

Responsibilities

Production Operations & Logistics

• Coordinate travel, accommodation and transport bookings for cast, crew and clients.

• Manage production schedules, calendars and key project milestones.

• Support location research, sourcing and booking.

• Assist with merch/prop/printables sourcing including liaising with printers and reviewing proofs

• Coordinate courier bookings, deliveries and production shipments.

• Ensure all project documentation is organised, updated and accessible.

Pre-Production Support

• Assist producers with production planning and project setup.

• Create and maintain call sheets, contact lists and production schedules.

• Collect supplier NDAs and quotes

• Coordinate talent, crew and client logistics, eg: scheduling, travel times

• Support permit, insurance and risk assessment administration where required.

Production & Shoot Support

• Act as a key point of coordination between production, suppliers and crew.

• Ensure all production paperwork is completed and distributed.

• Support producers during shoots with scheduling, logistics and troubleshooting.

Post-Production & Finance Administration

• Track deliverables and key post-production deadlines.

• Manage supplier paperwork, invoices and purchase orders.

• Collect and organise crew timesheets and supplier cost reports.

• Real-time tracking of production expenses.

• Support budget reconciliation and project close-down processes.

• Maintain accurate production records and filing systems.

Team & Studio Operations

• Support the wider production department with resource planning and scheduling.

• Help maintain supplier databases and production contacts.

• Assist with general production department administration.

Skills & Attributes

• 1–3 years’ experience within a production, agency or creative environment.

• Exceptional organisational and time-management skills.

• Strong attention to detail.

• Experience managing multiple projects simultaneously.

• Confidence working with suppliers, freelancers and external partners.

• Excellent communication skills.

• Proactive and solutions-oriented mindset.

• Strong working knowledge of Google Workspace

ABOUT US

Billion Dollar Boy is an award-winning social agency with Creator Instinct®. We’re here to transform how brands grow in a creator world, inspiring them with sharper strategy and creative work designed for the places where people actually are.

Powered by Creator Instinct®, we’ve captured what great creators do naturally & systematically turn cultural energy into commercial impact through structured marketing systems that deliver outcomes.

Since 2014, BDB has partnered with iconic brands, including Heineken, Nike, Unilever, PepsiCo, and L’Oréal. Our agency & our work has been recognized by Cannes Lions, Adweek, AdAge, Campaign, The Drum, Webby, Shorty, and The Global Influencer Marketing Awards.

We’re enabled by our award winning proprietary technology Companion . Which provides us with better intelligence, greater precision, and helps us prove outcomes.

And FiveTwoNine which keeps us connected to qualitative cultural intelligence via a global network of creators. Allowing brands and talent to effectively co-create brand messaging, campaigns, products, and more.

LIFE AT BDB

We’re a social-first, creator-led agency and that energy runs through everything we do. It’s fast-paced, collaborative and always evolving.

You’ll be surrounded by people who care deeply about the work, challenge each other to make it better, and aren’t afraid to think differently.

We work hard, support each other, and genuinely enjoy being together - whether that’s through team moments, creative sessions, or celebrating the wins along the way.

OUR VALUES

• Be Fair, Be Transparent

• Intentional Inclusivity

• Champion Curiosity

• Own It

• Work for Tomorrow

• Kindness Over Ego

EQUAL OPPORTUNITY

At Billion Dollar Boy, we don’t just accept change. We lead it. We believe that a diverse, inclusive team is the spark that ignites our best creative work.

To transform how brands grow, we need the strongest convictions and the most daring perspectives. That only happens when we recruit the best talent from every possible background.

When recruiting new employees or when affording our current employees with opportunities for promotion, it means that we will:

• Recruit, develop and retain the most talented people, regardless of their background and make best use of their talents;

• Not discriminate unlawfully against any person;

• Select the best person for the job in terms of qualifications and abilities

Our DEI networks and initiatives give our people a voice, create meaningful conversations, and help us keep improving as a business.

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