Customer Care Agent

Work with us

The Customer Care and Experience team is here to support our customer's needs, giving professional advice, assistance, and solutions. We are also here to deliver a consistent and continually improving customer experience, so we increase customers trust and loyalty to our brands.

The Customer Care Agent is as multi skilled role, delivering an outstanding and first-class Customer Experience. You will be, handling customer contacts, and troubleshooting problems in a professional and polite manner to ensure effective resolution and customer satisfaction. The Customer Care Agent will act as a multi skilled Call Centre Agent and Administrator on a rotational basis.

As part of the call centre function, the Customer Care Agent will act as the first point of contact for our Fleet, Retail, Fettle and Mobile Customers. Using a One Stop and Single Case management approach, this role will handle all customer contacts in line with our 'HEART' principles; finding resolutions which meet and exceed customer expectations and our service level agreements.

The admin support function will manage all customer support tasks including monitoring, logging, and responding professionally to written incoming customer contacts, issuing customer payments, arranging hire cars and completing any other admin support tasks for the department.

This permanent role is based upon 40hrs/week, will operate onsite at our Duart House offices, Bellshill. Following a successful training and induction period, hybrid working one day per week once completed.

An active interest in data analysis and proficiency with excel and powerpoint would be very advantageous.

The Day to Day

Read and fully understand the sections within the Customer Services Operating Procedures and adhere to them on all occasions. Answering the phones in a professional and friendly way, giving your contact name so customers are clear from the start who they are speaking with. Follow GDPR policy when communicating verbally and in writing with customers and cross functional departments, if unclear refer to line Manager. Ensuring that all customer contacts received are managed and resolved using the One Stop, Single Case or Operations managed approach and using the 'HEART' principles whilst meeting and exceeding Customer Service Level Agreements. Accurately logging, categorising, updating and closing all customer contacts on the Company 'Salesforce' system. Assisting Motability customers contacts and completing a warm transfer to relevant departments when required. Escalating all Red Priority contacts to senior management using relevant escalation processes. (This includes an immediate call the senior management) Professional and detailed communication of customer contacts that require RNM or MM support, using the 'Salesforce' system to capture a good overview of the customer issues, concerns along with any evidence, this will help the Operations Manager investigate and find a resolution as quickly as possible. Manage and discuss with relevant RNM or MM open contact files on a daily basis in line with procedures. Receive and review closes from Divisional and Operational Management daily and discuss any questionable closes with the Senior Team Manager to ensure Company and brand image is protected. Keep telephone lines open to receive calls at all times to maintain a low abandoned call ratio and ensuring that correct phone status categories are used at all times for accurate reporting purposes. Receive and make all calls using correct telephone software to ensure accurate call logging and reporting can be achieved. Use bespoke Fleet systems to identify which supplier the driver can use and advise accordingly. Arrange hire cars for Retail, Fleet and Mobile customers. Actively demonstrate 'one team' and 'customer first' culture along with Company values and vision in own role. Provide regular feedback, any ideas to reduce repeat contacts and complaint trends to assist with the implementation of improvements for the business and our customers. Provide support and assistance to other agents and internal customers as necessary. Attend and contribute to department meetings where required. Commit to self-development and training sessions/programs. Additional Responsibilities

Level 3

Develop and maintain a broad understanding of the business. Demonstrate ownership for own development. Actively demonstrate, encourage and promote 'one team' and 'customer first' culture along with Company values and vision in own role. Level 4

Handling escalated customer contact where appropriate. Assist with additional responsibilities where required i.e. cover Manager role. Supporting Manager and Management team with project work and ad hoc tasks

Who we're looking for

A passion for customer service and excellent customer service skills. Professional, personal and empathetic approach. Good telephone manner and computer literate Keep to your promises and keep your customers updated. Very organised and can priorities tasks accordingly. Problem-solving and analysis. Great written and verbal communication. Ability to handle complex queries and challenging customer scenarios. An ability to learn new systems and processes. Excellent communication and relationship skills. Require a reasonable technical understanding of all products and services offered by the Company, be fully conversant with the Company Standards & Work Instructions and ETEL retail brands policies and procedures, in particular ETEL retail brand guarantees and terms and condition of sale. Require a detailed knowledge of the ETEL retail brands Internet sales and back office processes. Customer service and complaints handling experience. Call centre experience and fast fit industry experience will be an added advantage. Experience in Data Analysis Proficient in Excel and PowerPoint

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