Safeguarding Administrator

We are outstanding, you can be too.

We are looking for an organised, professional and compassionate Safeguarding Administrator to provide high-quality administrative support to our Safeguarding Team and Designated Safeguarding Lead, ensuring that our safeguarding records, processes and meetings are accurate, secure and well organised. This role is based at our main campus, but some travel across sites may be required.

What you will be doing:

• Accurately inputting, updating and maintaining safeguarding information.

• Supporting the preparation of safeguarding reports, audits, data and quality assurance information.

• Preparing agendas, taking accurate minutes, maintaining action logs and securely circulating meeting documentation.

• Promptly referring information or correspondence requiring professional review to the appropriate safeguarding lead.

• Handling sensitive and confidential information professionally and in line with safeguarding procedures and data protection requirements.

• Maintaining accurate learner and citizen records.

• Providing support during audits, quality assurance work and the annual quality cycle.

• Providing administrative support across care services where required.

We are looking for someone who:

• Has experience of working in an office or administrative environment and is confident using databases and Microsoft Office.

• Has effective communication skills and can demonstrate excellent customer service.

• Is accurate and has a strong attention to detail and the ability to problem solve.

• Is organised and can confidently manage and prioritise a varied workload.

• Can work collaboratively as part of a multidisciplinary team.

• Demonstrates empathy and professionalism.

• Maintains strict confidentiality.

If you are a dependable administrator who combines accuracy and discretion with a compassionate, inclusive approach, we would be delighted to hear from you.

You can see more about what we do at Portland Charity by looking at the Who We Are and Choose Your Future pages on our website 

We will be required to carry out an enhanced with barred lists check for this role.

*Please note that we will not accept any applications submitted after the campaign has been closed.

Working at Portland Charity

At Portland Charity, our learners, citizens and staff are at the heart of what we do. We are passionate about our vision that all people with disabilities will have a lifetime of opportunity, and you could help us to achieve that. Our priority for staff is to create an outstanding place to work where the rewards of a job well done can be seen in the faces of our learners and citizens.

There are lots of great benefits to working at Portland Charity

• A rewarding career and working towards positive outcomes for our learners and citizens

• Enhanced holidays of 33 days per year when you join us (pro rata) and you are able to buy up to 10 additional days of holiday

• You are eligible for a Blue Light Card with access to lots of great discounts

• Free and confidential access to an Employee Assistance Programme

• Free parking on site and access to a subsidised canteen with a variety of meal options (main campus only)

• Everyone has an opportunity to develop their knowledge and skills on the job through training, mentoring and qualifications.

• Free life assurance – your family will benefit from a payment of 4x your annual salary if the unthinkable should happen

We are committed to promoting equality, challenging discrimination and developing community cohesion. We welcome applications from all sections the community.

Qualifications needed

• NVQ 2 in Business Admin and/or Customer Care or willing to work towards

• Level 2 English and Maths qualification or willing to work towards

Working Hours

22.5 hours – Monday – Friday. Hours can be flexible, but Thursdays are required. Working hours can be discussed at interview.

Applying to work at Portland Charity

There are some other important things you need to know before you apply to work with us at Portland Charity.

Portland Charity is committed to safeguarding and promoting the welfare of its learners, citizens, customers, volunteers and staff. We expect all our staff to be aware of their responsibilities to protect learners, citizens, customers, volunteers and staff from abuse or harm and to promote Fundamental British Values.

It is an offence to apply for this role if you are included in the child and or adult barred list. This role may involve regulated activity.

Successful applicants will be required to undertake an enhanced Disclosure and Barring Service (DBS) check, a social media check, and to provide proof of their right to work in the UK.

Please note – We need you to complete an application form to fulfil our Safer Recruitment responsibilities, but you can submit a CV, and we will consider it alongside your application form.

In order to apply for this role, you will need to apply using our online recruitment portal, Sam People Recruit.

Please click on the “apply” button, and this will take you to the link to access the platform.

If you have any questions or need some help when completing your application, you can contact View email address on tes.com or call the recruitment team on View phone number on tes.com or 205, and we will be happy to help.

Many of our staff have a disability, and we’re proud to hold Disability Confident and Mindful Employer status which recognises our positive approach to physical and mental health and wellbeing at work. If you would like to speak with us before completing an application, you can contact our recruitment team on View phone number on tes.com or via email at View email address on tes.com who will be happy to support you with your application or answer any questions .