Local Authority Clerk to Governors/Trustees

Job Details:

Job Reference: HCC625219

Salary Range: £28,697 - £31,573 pro-rata, per annum, plus Home Working Allowance

Work Location: Countywide, Hampshire

Hours: Negotiable - the initial contract will be for approximately 136 hours per annum

Contract Type: Permanent (Annualised hours)

Closing Date: 8 November 2026

Interview Date: w/c 16 November 2026

The Role:

Joining the School Governance team as a flexible, part-time Local Authority Clerk to Governors / Trustees , you will provide vital administrative support to schools across the county. Proactive and dedicated, you will use your excellent organisational and communication skills and experience in meeting administration and minute taking, to make a real difference in Hampshire schools.

This role is offered on an annualised hours contract, meaning your total working hours are spread across the year rather than following a fixed weekly schedule.

Whilst your role will mostly be home-based with the flexibility to complete clerking tasks around your existing commitments, you will be required to travel to the schools to which you are assigned to clerk their governance meetings. We aim to link you with schools that are close to where you live.

We currently have multiple posts available across Hampshire, with particular interest in applicants from the Hart and Rushmore and Test Valley areas.

What you’ll do:

• Provide essential support to Governors and Trustees, helping schools achieve the best outcomes for their pupils.
• Administer and minute board and committee meetings, primarily held in the evenings.
• Following training, provide guidance on governance legislation and policy.
• Prepare and distribute agendas and meeting papers and produce accurate minutes within agreed timeframes.
• Maintain accurate records of meetings, attendance and board membership.
• Provide procedural governance guidance to chairs and executive leaders.

What we’re looking for:

• Minimum of 2 GCSEs (or equivalent), including English Language and Maths.
• Proven experience in committee administration and accurate minute taking.
• Strong organisational skills and ability to work independently.
• Excellent written and verbal communication skills.
• Ability to remain impartial, maintain confidentiality, and comply with data protection legislation.
• IT proficiency, including Microsoft Office and internet access.
• Ability to travel to assigned schools for governance meetings.
• Commitment to successfully complete the Accredited Clerk Programme within 2 years of appointment. 

Take a look at our Candidate Pack for more information about the Local Authority Clerk to Governors/Trustees role, team and our values. The section ‘About you’ explains what specific knowledge, skills and experience we want you to tell us about. Make sure you explain how you meet these requirements and demonstrate our values, in your application.

Why join us?

• Benefit from a comprehensive training programme and mentoring, and ongoing support from the governance and clerking team.
• Flexible, mostly home-based working arrangements that fit around your commitments.
• The opportunity to become an integral part of Hampshire’s School Improvement team.
• Access to Health Assured's comprehensive Employee Assistance Programme to support your physical and mental wellbeing, including 24/7 telephone support, a suite of online resources and legal and financial advice.
• A competitive benefits package that includes generous annual leave entitlement, occupational sick pay, and access to the Local Government Pension Scheme. Find more information here.   

Applicants can expect to hear from us within two weeks of the advertised closing date.

Please note: We are unable to offer sponsorship for this role and therefore it is essential that you already have the right to work in the UK.

Other roles you may have experience of may include: Administrative Officer, Senior Administrative Assistant, School Improvement Administrator, Business Administration Officer, Governance Coordinator, Executive Assistant, Education Administrator, Business Support Officer, Head Teacher, Deputy Head Teacher, Teacher

Travel Requirements:

You may be required to visit other locations within Hampshire, and therefore need to have the ability to travel, as necessary.

Values Based Recruitment:

We recruit for attitudes and values in Adults’ Health and Care. We invite you to evidence how you demonstrate our 5 core values in your application. For more information on our values, please refer to the candidate pack.

Additional Information:

Local Authority Clerk to Governors/Trustees Candidate Pack

Vetting Requirements:

This post is subject to a Criminal Records Check. As such, please note that under safer recruitment requirements for Children’s Services,  references will be requested prior to interview. 

Contact Details for an Informal Discussion:

For general enquiries, please contact View email address on careers.newjob.org.uk
For an informal chat about the role, please contact Helen Piela, Senior Clerking Officer on View email address on careers.newjob.org.uk or View phone number on careers.newjob.org.uk.

Hampshire County Council is committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.

In order to combat discrimination, no unnecessary conditions or requirements will be applied which could have a disproportionately adverse effect on any one group. All sections of the population will have equal access to jobs. No applicant or employee will receive less favourable treatment because of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership and pregnancy or maternity, unless a Genuine Occupational Requirement (GOR) applies.

We are a Disability Confident Employer - committed to ensuring that our recruitment and selection process is inclusive and accessible.