Tender and Bid Manager

About The Role

Do you have experience in compiling tenders and bids and are ready for your next career step in a growing business? We currently have an exciting position for a Tender and Bid Manager  to join Sunbelt Rentals Ltd to work in the tender and bid submission team.

Based from our Birchwood Park Support Office on a hybrid basis, the team is responsible for creating business winning documentation to an exceptionally high standard. Each of our divisions continue to grow strongly and deliver outstanding service and support to some of the UK's largest contractors and clients in our key markets of Construction, Infrastructure, Industrial and Events. 

Role Responsibilities: 

Manage assigned bids, PQQs, ITTs, frameworks, mini competitions and proposals through the full bid lifecycle.

- Review tender documents, identify requirements, deadlines, risks, evaluation criteria, submission rules and approval needs.

- Create and manage bid plans covering actions, owners, timescales, dependencies, reviews and escalations.

- Coordinate input from Sales, Marketing, Operations, Legal, SHEQ, ESG / Social Value, Finance and other support teams.

- Engage Sales early to understand customer strategy, opportunity background, win themes and commercial priorities.

- Gather operational, delivery, mobilisation, depot coverage and service capability information for responses.

- Identify contractual, commercial, operational or reputational risks and escalate them to the right stakeholders.

- Draft, edit and refine responses so they are accurate, compelling, compliant, customer-focused and commercially aligned.

- Translate specialist input into clear, professional written English that reflects Sunbelt’s capability and value proposition.

- Challenge unclear, incomplete or low-quality input to ensure responses answer the customer question.

- Manage compliance, including attachments, declarations, certificates, formatting, portals and submission instructions.

- Lead internal reviews, capture feedback, complete actions and secure final approvals before submission.

- Manage clarification questions, customer portal activity and post-submission queries in line with procurement rules.

- Support award, contract signing and mobilisation handover by clearly communicating commitments, assumptions and key information.

- Maintain accurate records including versions, clarifications, approvals, feedback and outcomes.

- Support content libraries, templates, case studies and lessons learned to improve future submissions.

What can we offer you in return? You’ll be joining a highly successful company, the UK’s largest equipment rental provider.  We provide an Industry leading flexible rewards package including generous holiday allowance (with the opportunity to buy and sell annual leave), life assurance, retail discount scheme, employee recognition awards and a great Company pension scheme.

About You

The successful applicant will be able to write effective, concise and compelling content while under pressure sometimes associated with tight deadlines.

We are looking for strong commercial candidates who respond well in a profit driven organisation, this will require excellent numerical skills along with the ability to project manage and engage with key stakeholders at all levels.

The essential requirements and personal behaviours you will have include:

Essential

- Excellent written English and ability to produce clear, structured, professional responses.

- Strong comprehension skills to interpret customer questions, tender documents and detailed instructions.

- Excellent organisation, time management and prioritisation skills across multiple deadlines.

- Strong stakeholder management skills, including confidence to ask questions, chase input and influence others.

- Ability to work under pressure while remaining calm, accurate and focused.

- High attention to detail when checking responses, documents, compliance and submission requirements.

- Team-focused, proactive and resilient approach with willingness to support colleagues and learn quickly.

- Confident using Microsoft Office, Teams and SharePoint.

- Comfortable using approved AI tools responsibly to support drafting, summarising, review and efficiency.

- Ability to handle confidential and commercially sensitive information appropriately.

Desirable

- Experience in bids, tenders, proposals, sales support, commercial administration, project coordination, customer service, procurement, account management or operations.

- Experience in deadline-driven roles and coordinating information from multiple teams.

- Experience writing professional documents, reports, customer responses or internal communications.

- Industry experience in hire, construction, infrastructure, facilities management, utilities, public sector or similar sectors.

- Understanding of public sector tenders, procurement portals, PQQs, ITTs, frameworks or mini competitions.

About Us

Sunbelt Rentals is the leader in equipment rentals in the UK, Ireland, US and Canada - as well as specialist operations in Europe. We provide a range of solutions to every market and sector, including construction, industrial, energy, infrastructure, government and events. Our teams make the impossible possible and the unthinkable doable. Turning what if into what is. 

Our people are at the heart of our values and they’re our greatest asset.  We rely on you to look after our customers so in return, we take good care of you.  We recognise the value and uniqueness of our team-mates and are committed to creating a diverse and inclusive Sunbelt Rentals, providing equality of opportunity and a culture of fairness and respect.

Your health, safety and wellbeing is really important to us. We’re raising awareness and providing support through initiatives such as our mental health awareness campaign and first-aider programme. You’ll also be able to access a 24-7 employee assistance helpline, counselling services and financial wellbeing support.