Data Manager - Independent Primary School - Exeter

Data Manager – Independent Primary School – Exeter

Start Date: As soon as possible
Contract: Full-time, Permanent
Salary: Paid to scale

School Information

This is a well-established Independent Primary School in Exeter , providing a broad and engaging education for pupils throughout the primary years.

The school combines high academic expectations with a strong focus on personal development, wellbeing and inclusion. Pupils are encouraged to become confident learners, develop independence and contribute positively to the wider school community.

Accurate information plays an important role within the school. Teachers, pastoral staff and senior leaders rely on effective data systems to monitor pupil progress, attendance and attainment and to identify where additional support may be required.

The successful Data Manager will become an important member of the school's administration and operations team, working closely with senior leaders, teachers and administrative colleagues.

The school has a professional and collaborative culture and is committed to ensuring that its administrative systems remain accurate, efficient and well organised.

Data Manager Role

The school is seeking a highly organised and detail-focused Data Manager to oversee the effective management of pupil and school information.

The successful candidate will be responsible for maintaining accurate records, managing information systems, preparing reports and supporting staff with data-related requirements.

The role will involve handling large amounts of information and working to important internal and statutory deadlines.

You will need to be confident using databases and spreadsheets and capable of identifying errors or inconsistencies within records.

The Data Manager will also support colleagues in using information effectively while ensuring that confidential pupil and staff information is managed appropriately.

Key Responsibilities

• Manage and maintain the school's pupil information systems.

• Ensure pupil records remain accurate and up to date.

• Enter and update pupil information promptly.

• Coordinate the collection of assessment and progress information.

• Maintain accurate attendance and pastoral data.

• Produce reports for senior leaders and teaching staff.

• Support the preparation of pupil progress reports.

• Assist with analysis of attainment and progress information.

• Identify inconsistencies or missing information.

• Liaise with teachers and administrative staff to resolve data queries.

• Maintain accurate spreadsheets and databases.

• Create reports using Microsoft Excel.

• Support statutory data returns where required.

• Assist with school census administration.

• Maintain appropriate documentation relating to data processes.

• Support assessment and reporting cycles.

• Provide guidance to staff regarding data procedures.

• Assist with pupil admissions and record transfers where required.

• Maintain secure and confidential information.

• Follow data protection and GDPR requirements.

• Ensure deadlines are met consistently.

• Support senior leaders with information required for meetings.

• Assist with the development of efficient data-management systems.

• Identify opportunities to improve administrative processes.

• Work closely with the wider administration team.

The Ideal Candidate

The successful candidate will have previous experience in data management, administration, school information systems or another role involving significant responsibility for records and reporting.

You should have excellent attention to detail and be comfortable working with numerical information.

Strong Excel skills are important, as the role will involve producing reports and manipulating data.

Previous experience within a school or educational setting would be highly advantageous, particularly experience using pupil information systems.

The successful candidate should also be able to explain information clearly to colleagues and provide practical support when data-related issues arise.

Requirements

• Previous experience in data management or administration.

• Strong numerical and analytical skills.

• Excellent attention to detail.

• Strong Microsoft Excel skills.

• Experience using databases or information-management systems.

• Excellent organisational abilities.

• Ability to work accurately to deadlines.

• Strong written and verbal communication.

• Ability to maintain confidential information.

• Understanding of GDPR and data protection.

• Ability to identify and resolve data discrepancies.

• Good problem-solving skills.

• Previous school experience is highly desirable.

• Experience with school information systems is advantageous.

What the School Offers

• Full-time, permanent position.

• Professional independent-school environment.

• Supportive leadership team.

• Established administrative systems.

• Modern facilities.

• Opportunities for training and development.

• Collaborative working environment.

• Varied responsibilities across pupil and school data.

• Opportunity to make a direct contribution to effective school administration.

Application

To apply for the Data Manager position, please send your CV as soon as possible.