Site, Facilities & Compliance Manager

The Site, Facilities & Compliance Manager (the postholder) is responsible for the day-to-day maintenance and safety of Cove Park’s 50-acre site and its facilities. This includes health and safety, security, and the servicing of all facilities to ensure they meet the needs of the organisation, its residents, visitors, and team. Cove Park recently created a 10-year asset management plan to safeguard the long-term condition of its site and buildings. The postholder will oversee the plan and its budget, as well as support future site development. The postholder will ensure best practices are followed for maximum efficiency, sustainability, and the welfare of all involved in our work. 

KEY RESPONSIBILITIES

Health, Safety & Compliance

• Coordinate and implement building safety systems and compliance procedures
• Ensure the buildings comply with all relevant health and safety legislation, including fire safety, risk assessments and statutory assessments
• Maintain accurate records of safety checks, incidents, and maintenance tasks
• Conduct weekly fire alarm tests and coordinate fire drills
• Monitor and maintain safety equipment, signage, and emergency procedures
• Support the Director in updating health and safety policies and procedures
• Ensure all relevant policies are updated, shared and accessible.
• Implement annual staff training including health and safety, fire, and first aid training.
• Act as a responsible person/incident manager on site in respect of emergencies, including out-of-hours support when necessary.

Site & Facilities - Management & Development

• Implement, monitor, and report on Cove Park’s Asset Management Plan.
• Develop a detailed Resilience Plan for the site, building upon Cove Park’s current Extreme Weather Management Plan
• In line with these Plans, deliver an ongoing programme of planned maintenance in the short and medium term, and oversee and carry out routine maintenance projects, ensuring this work is completed on time and in budget.
• Update the Plans annually, providing reports on progress for Cove Park’s Site & Facilities Subcommittee.
• Ensure all annual surveys and maintenance checks are undertaken.
• Prepare and manage the maintenance budget for the site, ensuring best value is achieved throughout the programme.
• Coordinate contractors for specialist repairs.
• Prepare contract documentation including specifications, tender documents, and appointment of third-party contractors and consultants.
• Manage contractors undertaking work on site, supervising health and safety compliance and undertaking inductions when necessary.
• Ensure all maintenance is carried out to a high standard.
• Monitor building systems (heating, lighting, internet, alarms) and report faults promptly.
• Line Manage Cove Park’s Handyperson (part-time, 2 days per week), supporting their work when necessary and ensuring tasks are fulfilled.
• Manage Cove Park’s utilities (currently a biomass boiler, electric, air source, solar, water, septic, internet and phone lines) ensuring all are maintained and fit for purpose.
• With the Site & Facilities Subcommittee, progress the future development of the site, including the potential upgrade of our accommodation and studios, and the development of the Jacobs Building.
• Ensure site and facilities development implements and aligns with recommendations made in the Access Audit of Cove Park’s site and facilities completed by AECOM in 2025, or similar amendments are made in line with best practice.

Supporting Residents & Event Participants

• Support the practical, logistical, access, and production needs of Cove Park’s residents in partnership with Cove Park’s Director and Producers.

Environmental Policy & Reporting

• Work with the Director and Producers to develop, implement and monitor robust policies and actions in relation to environmental sustainability and climate action.
• In line with Cove Park’s Environmental Policy, ensure our work is developed and delivered as sustainably and responsibly as possible.
• Lead on Cove Park’s annual Environmental Reporting to Culture for Climate Scotland (a requirement of our multiyear funding from Creative Scotland).

Operational Support

• Ensure the site it welcoming and tidy for residents and visitors
• Work with the team to welcome all residents and provide adequate health and safety information
• Maintain signage on site and within buildings
• Arrange repairs and servicing for white goods and kitchen equipment, printers and IT hardware
• Maintain and replace keys for both residents and operational team
• Vehicle maintenance (Cove Park has one site vehicle for use by team and residents)
• E-bike maintenance (Cove Park has three e-bikes)
• Work with the Producers and Curator of Engagement on set-ups for events, workshops, and Space Hires (onsite and off-site if required)
• Ensure storage locations are organised and fit-for-purpose

Finance & Administration

• Procurement and budget management
• Manage and monitor the annual budget for maintenance and site development.
• Organise Cove Park’s monthly Site & Facilities Subcommittee meetings, preparing report papers, liaising with the Trustees involved, and reporting when required to the Board.
• Contribute to funding applications relating to site and facility development and capital projects.

PERSON SPECIFICATION 

Essential: 

• Experience in facilities, estates, or building management 
• Strong understanding of current health and safety regulations and building compliance 
• Understanding of land management 
• Strong attention to detail, organised, and self-motivated 
• Excellent interpersonal skills 
• Strong communication skills 
• Strong IT skills 
• Strong budgeting skills and knowledge of excel 
• High level of practical skills and problem-solving skills 
• Hold a full driver’s license and has a vehicle 

Desirable:

• Interest in contemporary creative practice, across a range of art forms
• Interest in sustainability and environmental practices
• Experience in a charity or cultural organisation
• Electrical, Plumbing or Woodworking skills
• Hold a valid first aid qualification and an IOSH occupational health and safety qualification
• Local to the Rosneath Peninsula and surrounding area.

TO APPLY 

Please complete our online Application & Equalities form by 6th of October 2026 at 5pm.

Interviews will take place on the week begining the 21st of October 2026