Senior Accounts Payable Assistant (Woking)

Bauer Media Outdoor is one of the UK’s leading Out of Home media owners, with more than 33,000 advertising sites nationwide. Our talented team of over 650 people work across 14 locations, delivering some of the most creative and impactful advertising campaigns in the country

At Bauer Media Outdoor, we are committed to Creating the Future of Media. We’re at the forefront of the change in our industry, making innovative use of technology and realising the potential of Out of Home media.  

About the role

You will support driving the Accounts Payable team to provide recognised excellent stakeholder service, both internal and external; including ensuring our contractual obligations are met regarding payment deadlines.

The role involves providing support to more junior team members, fairly distributing workload and monitoring performance and invoice processing KPI’s. Working with the Accounts Payable Manager to identify areas where process improvements or further training are required.

What you will be doing…

· Ensure timely and accurate processing of vendor invoices & credits for all Bauer Media Outdoors UK’s operating divisions adhering to procedures and deadlines.

· Prepare payment runs aligned with company policy and controls. Highlight discrepancies to the Accounts Payable Manager and propose corrective actions.

· Perform regular supplier statement reconciliations to ensure supplier accounts are kept up to date & controls are adhered to.

· Maintain strong supplier relationships with business-critical suppliers to ensure uninterrupted service and deliveries.

· Identify potential areas of change/improvement; make recommendations to the Accounts Payable Manager. Implement agreed changes through collaboration with the Accounts Payable Manager and other team members.

· Maintain working knowledge of VAT & CIS regulations to ensure invoice processing complies with HMRC standards. Raise any compliance concerns with the Accounts Payable Manager.

· Supporting team members including issuing clear direction, delegation of workload, and monitoring of invoice processing/ticket resolution timelines.

· Prepare key month-end balance sheet reconciliations. Investigate anomalies and support the clearance of aged items.

· Taking ownership of the Halo ticketing system & data capture invoice scanning software on a daily basis ensuring invoices and tickets are promptly assigned to the relevant team member for processing.

· Support with the supplier onboarding process.

· Oversee proforma payment process and monitor POA tracker.

· Other ad hoc tasks and reporting as required.

What we’re looking for…

· AAT qualified

· Accounts Payable experience in a large organisation

· Team supervisory experience preferred

· D365 experience desirable

· Competent in excel

· Professional communication skills

· Proven organisation skills

What is in it for you

· Flexible working and a hybrid setup that gives the freedom to have your work -life balance. (This usually looks like 3 days in the office and 2 days working from home).

· Enjoy 25 paid holidays, including those well need bank holidays!

· Company Pension Scheme Contribution of up to 8%

· Stay healthy with our Healthcare Cash Plan

· Life Insurance and group income protection scheme

· Cycle to Work Scheme + Enjoy travel/season ticket loans and exclusive discounts with hundreds of retailers

· Make a difference with our charity volunteer days. It feels great to give back!

At Bauer Media Outdoor, we are committed to treating everyone with fairness and respect, regardless of their race, gender, age, ethnicity, background, sexual orientation, disability, or any other differences. We work hard to foster an inclusive environment, a place you can be yourself. We support reasonable adjustment requests from candidates and employees. If you're interested in joining us to shape the future of out-of-home media, we'd love to hear from you.

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