Medical Records Officer

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NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring Safe and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website -

Position:

An opportunity has arisen for a Medical Records Officer within Business Administration, Mental Health Services, North Ayrshire Health & Social Care Partnership based at Crosshouse Hospital, Kilmarnock.

Hours:

36.0 hours per week working Monday to Thursday, 9.00 am to 5.00 pm and Friday, 9.00 am to 3.30 pm.

This post is offered on:-

• x1 Permanent post
• x2 Fixed Term posts for a period of 2 years

What you will do:

You will provide comprehensive, confidential clerical and administrative support to the Medical Records Service throughout University Hospital Crosshouse.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

You will be educated to ‘O’ Grade / Standard Grade Credit or National 5 in English and Maths and possess an SVQ Level II qualification in Administration or equivalent relevant qualification and/or equivalent experience . Applicants will require high degree of accuracy and able to read through records that often contain sensitive and distressing information.

You will also have good proven typing skills, experience of data input and have an excellent knowledge of Microsoft Office and associated packages (i.e. Word, Excel, Outlook, Teams & PowerPoint). Experience of using the electronic Patient Management System (PMS – Trakcare) and experience of working within an NHS environment as well as understanding of NHS inter-disciplinary networks are desirable. You will have excellent communication skills both verbal and written, have the ability to adhere to strict maintenance of confidentiality with a knowledge/understanding and compliance of General Data Protection Regulation (GDPR) as well as the flexibility to adapt to changes and last minute demands.

Please note that work will be undertaken in warehouse conditions

For further information on the requirements for the role please click the link below to view the person specification

Full UK Driving Licence:

Car driver is desirable as the post holder may be required to travel across various sites/bases within Ayrshire & Arran.

If you want to find out more about the role, please contact:

Lesley Bramwell, Business Administration Manager View phone number on apply.jobs.scot.nhs.uk or email: Lesley View email address on apply.jobs.scot.nhs.uk

Right to Work / Certificates of Sponsorship

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.

Please visit here for further information.

We are unable to provide sponsorship for Band 2 posts or bank contracts.

Additional Information for Candidates

• You should apply for this post by completing the application process on NHS Jobs Scotland .
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
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• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only . If you are a staff member, please ensure you update your NHS Jobs Scotland account profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.