Apprentice Purchasing Administrator

Summary

Responsible for providing admin support to the procurement team ensuring the efficient processing of purchase orders, supplier communications, and procurement records. The role also supports production operations through the printing & management of works orders & provides general administrative assistance to the Head of Procurement.

Wage

£21,000 a year

Training course

Business administrator (level 3)

Hours

Monday to Friday - Flexible working between the core hours of 8am to 5pm Monday to Thursday and Friday 8am to 2pm.

37 hours 30 minutes a week

Start date

Monday 30 November 2026

Duration

1 year 3 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

The successful candidate will be highly organised, detail-oriented, and capable of managing multiple priorities within a fast-paced manufacturing and medical device environment.

• Raise purchase orders to internal and external suppliers and monitor orders through to delivery       
• Raise works orders       
• Liaise with suppliers and the Production Planner to confirm delivery dates and resolve any delays       
• Maintain accurate purchasing records and complete electronic filing in line with company procedures       
• Assist with order processing and general purchasing administration       
• Obtain relevant documentation and authorisations to support the purchasing process       
• Provide accurate and timely information to colleagues and management       
• Work closely with internal teams and suppliers to ensure orders are processed efficiently     
• Ensure all purchasing activities comply with company procedures and requirements
• Undertake any other reasonable duties as assigned by Management

Where you'll work

CLAYTON WOOD HOUSE
6 CLAYTON WOOD BANK
LEEDS
LS16 6QZ

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

C.M.S. VOCATIONAL TRAINING LIMITED

Training course

Business administrator (level 3)

What you'll learn

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

As a Business Administrator Apprentice, you will complete the following qualifications as part of your Apprenticeship:

Level 3 Business Administrator Standard Apprenticeship

You will also develop the skills, knowledge and behaviours required to work within an office environment.
This apprenticeship is delivered in the workplace and off-the-job training will follow the time allocations outlined in the Occupational Standard towards training and learning new skills.
You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times.
Assessment is through a variety of methods, including observations in the workplace, witness testimonies, product evidence and professional discussions.

More training information

All meetings conducted via live zoom meetings 1:1 with your tutor.

Requirements

Essential qualifications

GCSE in:

• English (grade 4 or above)
• Math (grade 4 or above)

Desirable qualifications

GCSE in:

IT (grade 4 or above)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Administrative skills
• Logical
• Team working
• Initiative
• Professionalism

Other requirements

Ensure you can travel to the place of work on a daily basis.