Purchasing Administrator Apprentice

Summary

This is an exciting opportunity to join our team as a Purchasing Administrator Apprentice.

Reporting to the Head of Purchasing and working within the wider business, the role’s key focus is to provide administrative support to the purchasing team, ensuring customers receive their orders correctly and in a timely manner.

Wage

£15,600 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Hourly rate is £8 - £9 per hour.

Training course

Business administrator (level 3)

Hours

Monday to Friday: 09.00- 17.30 1 hour unpaid lunch.

37 hours 30 minutes a week

Start date

Sunday 1 November 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Responsibilities:

• Purchasing of hardware, licenses, software and any other customer needs
• Ensuring purchase orders are correct prior to sending to suppliers
• Obtaining order tracking, licensing and other information from 3rd parties
• Managing purchasing queries with suppliers
• Finding alternative solutions to order issues
• Stock control
• Asset management
• CapEx raising
• Internal purchases
• Office management including facilitating office maintenance, managing post and welcoming guests
• Accepting deliveries
• Any administrative responsibilities as required by the team

Person, Skills & Experience:

• Good experience with the Microsoft package; Word, Excel, Outlook, SharePoint and Teams, with emphasis in Outlook, Teams and Excel
• Experience within the IT industry is a bonus, but not required
• Excellent written English and communication skills
• Confidence and the ability to communicate clearly and effectively
• Self-starting with the ability to approach and resolve challenges
• Ability to learn new skills quickly, including adopting new processes and technology
• Able to think on your feet and adapt to different situations
• Able to work in a very fast moving environment
• High attention to detail and accuracy
• Good online portal skills or able to learn new systems quickly
• Possess great organisational and time management skills
• Team mentality

Where you'll work

SECOND FLOOR BUILDING 4
MANCHESTER GREEN
STYAL ROAD
MANCHESTER
M22 5LW

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

DERBY BUSINESS COLLEGE LIMITED

Training course

Business administrator (level 3)

What you'll learn

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

• In addition to gaining practical experience in the role, you will also attain an NVQ Level 2 Administration qualification which will help start your career and give you an insight into the businesses processes and procedures
• Our training is all completed remotely via teams with a development coach who will be available for support 24/7 and will arrange weekly/fortnightly meetings with you
• Off-the-job training will follow the time allocations outlined in the Occupational Standard

More training information

• DBC Training are a multi award-winning employment and skills training provider
• We offer high-quality employer solutions to improve productivity and learner solutions to support individuals to fulfil their potential

Requirements

Essential qualifications

GCSE in:

English and maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Team working
• Initiative
• Self motivated
• Desire to succeed