Procurement and Fleet Coordinator

OVERVIEW

The Procurement & Fleet Coordinator will support the Head of Procurement in delivering procurement, fleet and sustainability activities across Parkingeye's UK and European businesses.

The role combines procurement administration and lower-risk sourcing with shared responsibility for day-to-day fleet operations of over 120 vehicles. Working with Finance, Legal, operational teams, suppliers and European colleagues, you will help ensure that procurement and fleet activities are well controlled, cost effective, compliant and aligned with the Group's ESG objectives.

This varied role would suit a highly organised and commercially aware individual who enjoys working with data, suppliers and stakeholders and is keen to develop across procurement, fleet and sustainability.

KEY DUTIES & RESPONSIBILITIES
Procurement activity
Support procurement activity across UK and European entities, including RFQs, RFIs, tenders, benchmarking, market research and supplier communications.

• Coordinate supplier responses and assist with the commercial and qualitative evaluation of quotations and proposals.
• Own lower-value, lower-risk sourcing projects from requirement definition through evaluation, negotiation and recommendation, escalating complex or higher-risk matters to the Head of Procurement.
• Complete spend, pricing and trend analysis to identify savings opportunities, commercial risks and process improvements.
• Coordinate supplier onboarding, due diligence and approval documentation, working closely with Finance, Legal and business stakeholders.
• Maintain accurate procurement records, savings trackers, supplier information, contracts and key renewal or notice dates.
• Provide day-to-day procurement guidance and support to stakeholders and assist with procurement reporting, dashboards and training materials

Fleet Management

• Share responsibility for day-to-day fleet operations for cars and commercial vehicles, including vehicle leasing, hire, servicing, MOTs, repairs, breakdowns, accidents, replacement vehicles and tracker management.
• Support drivers with fleet queries, fuel cards, mileage, tolls, vehicle registrations and parking whitelists.
• Maintain vehicle and driver insurance and compliance records, including driving licence checks, accidents, claims, fines and infringements.
• Review fleet supplier charges and invoices, manage purchase orders and analyse vehicle, fuel, mileage, cost and utilisation data.
• Contributing to the development of fleet policies, updating the Driver Handbook and Grey Fleet Policy as required.
• Production of a monthly fleet management report.

European Entities

• Work with European entities and local stakeholders on procurement and fleet requirements, supplier engagement and consistent Group reporting.

ESG

• Support ESG and sustainable procurement activity, including supplier questionnaires, sustainable procurement KPIs, fleet emissions reporting and supporting transport and/or fuel initiatives to minimise environmental impact.

FORMAL QUALIFICATIONS & EXPERIENCE REQUIRED

• Previous experience in procurement, purchasing, fleet, finance, commercial or business administration.
• Experience coordinating multiple activities, suppliers and stakeholders in a deadline-driven environment.
• Exposure to sourcing, supplier management, contract administration or fleet operations is advantageous.
• Experience supporting an international or multi-entity business is desirable.
• Good working knowledge of Microsoft Office, particularly Excel, with the ability to interpret spend, pricing and operational data.
• Experience using procurement, ERP, fleet or contract management systems is advantageous.
• Must hold a valid, full, UK driving licence due to fleet responsibilities and potential supplier or site visits.

PERSONAL ATTRIBUTES/SKILLS

• Highly organised and accurate, able to manage multiple detailed priorities with minimal supervision.
• Proactive and hands-on, with the initiative to take ownership and follow activities through to completion.
• Is creative in finding solutions to issues and challenges.
• Commercially aware, analytical and confident working with data and identifying practical improvements.
• Clear and professional communicator who can build effective relationships with suppliers and stakeholders across the UK and Europe.
• Adaptable, collaborative and comfortable working across procurement, fleet and ESG responsibilities.
• Confident questioning existing ways of working and escalating issues appropriately.
• Interested in developing knowledge and experience across procurement, fleet management and sustainability.

Parkingeye is an equal opportunities employer and we welcome applications from all suitably qualified persons regardless of their sex; religious or similar philosophical belief; political opinion; race; age; sexual orientation; or, whether they are married or are in a civil partnership; or, whether they are disabled; or whether they have undergone, are undergoing or intend to undergo gender reassignment.