Executive PA

Location: Lytham (with travel between Dock Road, Boundary Road and Mill Farm sites)

Hours: Monday to Friday, 7:00am – 4:00pm or 8:00am – 5:00pm

Reports to: Group Chairman

Up to £50,000 per annum.

About The Role

Tangerine Group is seeking an exceptional Executive PA to provide dedicated support to the Group Chairman.

This is a highly trusted position requiring outstanding organisational skills, absolute discretion and a proactive approach. You will play a pivotal role in managing the Chairman's daily activities, ensuring the smooth running of the Private Office and acting as a key point of contact across the business.

The successful candidate will thrive in a fast paced environment, be able to manage multiple priorities simultaneously and demonstrate exceptional attention to detail at all times.

Key Responsibilities

Executive Support

• Manage the Chairman's complex diary, appointments and meeting schedules.
• Monitor and prioritise emails, ensuring important matters are highlighted promptly.
• Prepare correspondence, reports, presentations, letters and business documentation.
• Provide comprehensive administrative support using Microsoft Word, Excel, PowerPoint and Outlook.
• Remind the Chairman of meetings, appointments and calls, ensuring schedules run efficiently.
• Manage incoming communications, including telephone enquiries and post.

Office & Administration Management

• Oversee the day-to-day running of the Private Office.
• Maintain accurate electronic and hard copy filing systems.
• Coordinate annual appraisal administration and associated documentation.
• Prepare annual bonus and profit-share correspondence.
• Ensure documentation and correspondence are professionally formatted and filed appropriately.
• Process and monitor invoices requiring Chairman approval.

Financial & Banking Support

• Produce daily cash position reports.
• Support the preparation of information required for personal tax returns.
• Process payments from personal and business accounts as authorised.
• Manage rental property invoicing and payment administration.
• Prepare royalty invoices and ensure timely payment.

Business & Event Coordination

• Arrange domestic and international travel, including flights, hotels and itineraries.
• Support the organisation of business events, including the annual staff Christmas party.
• Liaise with internal stakeholders and senior leaders across the Group.
• Raise purchase orders relating to the Chairman's personal and business matters.

Personal Affairs Support

• Coordinate vehicle arrangements, ensuring vehicles are fuelled, maintained and available when required.
• Liaise with auction houses, transport providers and suppliers regarding purchases including vehicles, artwork, antiques and jewellery.
• Maintain accurate records and insurance documentation for personal assets.
• Support arrangements relating to meetings, events and charitable or political engagements.
• Drive the Chairman on occasion when required.

Yacht Charter Administration

• Liaise with yacht charter providers regarding bookings and contracts.
• Ensure contracts are completed, distributed and accurately filed.

About You

To be successful in this role, you will have:

• Previous experience in an Executive Assistant, Personal Assistant or senior administrative role supporting a senior executive.
• Exceptional organisational and diary management skills.
• Advanced Microsoft Office skills, particularly in Word, Excel and PowerPoint.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• The ability to manage highly confidential information with complete discretion.
• Strong numeracy skills and confidence handling financial administration.
• The ability to multitask and prioritise effectively within a fast-moving environment.

Personal Qualities

We are looking for someone who is:

• Professional, trustworthy and highly discreet.
• Proactive, resourceful and self-motivated.
• Hardworking, dynamic and driven.
• Loyal, supportive and empathetic.
• A strong team player with excellent interpersonal skills.
• Committed to maintaining the highest standards of integrity and professionalism.

Why Join Tangerine Group?

This is a unique opportunity to work closely with the Chairman of a diverse and ambitious group of businesses. You will become a key member of the leadership support team, enjoying a varied and rewarding role where no two days are the same.

To apply, please submit your CV together with a covering letter outlining your suitability for the role.