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PA - Legal Edinburgh City Centre based | fully office-based role Full time hours | 9:00am to 5:00pm | Monday to Friday Fixed-Term Contract role for 6 months | potential to be extended Salary fully negotiable depending on experience Search Consultancy are delighted to be working with a leading Law firm based in Edinburgh City Centre to recruit this role. The successful candidate will be responsible for providing comprehensive PA & Administration support to the Partners, Fee Earners & wider team within the firm's Property division. This is an initial 6 month contract with strong potential for the role to be extended beyond this. Duties involved in this role will include:
- Carrying out extensive accurate typing & document production from digital dictation
- Completion of a variety of property documentation in accordance with instructions using company templates
- Ensuring correspondence & documentation are uploaded to the iManage system
- Working with PDF documents including document creation & using DocuSign
- Dealing with incoming calls, emails and correspondence - forwarding on when required
- Carrying out general administrative duties including mail distribution, scanning, printing & archiving of files & documents
- Providing support for meetings including arranging catering and IT assistance as well as booking travel and accommodation
- Onboarding of new clients to the firm & dealing with new matters including carrying out AML & conflict checks & sending letters of engagement
- Assisting with producing accurate invoices & financial reports for clients
- Processing & reconciling expenses and credit card statements
- Liaising with the Head of Legal Support to assist with the allocation of work across the teams and wider PA team
- Previous experience as a PA or Senior Administrator carrying out duties in line with the above - this experience is ESSENTIAL and experience from within Law would very much be preferred
- Candidates with specific Property support experience from within Residential, Commercial or Rural would be preferred for this role, but this is not essential
- Excellent organisation skills & excellent attention to detail - with the ability to prioritise a very busy workload & pivot your focus when needed
- First class IT and typing skills including a good level of competence with the MS Office suite and preferably experience of using digital dictation & document management software
- First class communication skills - both written & verbal
Vacancy posted 1 day ago
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