Project Coordinator (fixed-term contract)

Working Hours: Full-time position, 12-month fixed-term contract

Work Location: EMA Cargo West, East Midlands Airport, Derby, DE74 2TR 

Salary: Competitive

DHL Air (UK) Ltd is the largest all-cargo air carrier in the UK, operating a fleet of B757-200, B767-300 & B777-200F aircraft on worldwide operations. Part of the DHL Express team with our headquarters at East Midlands Airport, we wish to enhance the team to deliver our customer promise of; Excellence, Simply Delivered. 

DHL Air (UK) Ltd. is implementing a new data system in its Safety team, and is looking for a highly driven, well-organised individual to coordinate the implementation of this system. This role offers a unique opportunity to be directly involved in one of the most significant projects within the airline, and to work closely with experienced flight crew, system specialists, and global teams.

This position would suit either a graduate seeking their first project role or an individual with previous project coordination or project management experience.

The Role:

You’ll join the Safety and Compliance Department, working with the Safety team to support the implementation and configuration of the new  flight data monitoring system. This will involve assisting with data migration, testing, and system validation to ensure the successful transfer of all data, as well as the development of the new system, to meet the company’s increasing demands and maturity in data analysis.

You’ll work closely with Engine ering and Flight Operations teams too, helping to ensure the data is acquired, managed and utilised effectively across the organisation.

Areas you’ll be involved in include:

• Coordinating and/or delivering training to users on the new system.
• Determining and documenting workflows in all areas of the new system.
• Testing of the UAT and live systems for issue rectification.
• Ongoing monitoring of the live system once implemented.
• Supporting the transition of data from the previous to the new system. Facilitate the transfer of data to third-party providers as required.
• Working with colleagues in the Safety Team and contribute to the development of training manuals, including writing system user guides for users  with various access requirements.
• Determining and documenting how to extract data and trends from the system provider in order to produce monthly and quarterly safety reports and statistics.
• Managing the orderly closure of the existing system and ensure that data and records are retained and available in accordance with regulatory requirements.
• Undertaking any other tasks as prescribed by the Safety Manager.

The Person:

• Is degree-qualified, or able to demonstrate equivalent knowledge and experience.
• A formal project management qualification (such as PRINCE2) would be advantageous, but is not essential.
• Will ideally have 1-2 years’ experience in a project support, coordination or administration role.
• Previous experience supporting the implementation of IT systems or databases would be advantageous.
• Has strong verbal and written communication skills.
• Has strong organisational skills.
• Has experience of data analysis, ideally using Power BI or equivalent.
• Has knowledge of Microsoft Office applications.
• Is familiar with project management techniques and methodologies.

To be eligible for consideration, candidates must hold a valid right to work in the UK and be able to provide evidence of this during the recruitment process.

What We Offer:

• Fixed-term contract (expected to be 12 months, but duration is aligned to project implementation timeline, which could be longer)
• Competitive salary based on experience level.
• The opportunity to work with and learn from Safety experts at a world-leading freight operator;
• Exposure to Boeing fleets operating across a global network.
• A supportive and professional team environment

Alongside the above, you will have access to a wide range of DHL benefits designed to support your wellbeing, development, and future. You’ll join a team where your contribution matters and where you can grow your career within a global, award winning organisation.

Ready to Apply?

If you have a proven track record of achievement to match the requirements for this role, and you are looking for your next career move, simply apply online ensuring that a full up to date CV is attached with your application.

We will ensure that all our resourcing activities are fair, transparent and consistent. We want to ensure that the candidate experience is of the highest professional standard. The Company is committed to providing equality of opportunity for all employees. Furthermore we aim to ensure our workplaces are free from discrimination and that not only employees but also our potential future employees are treated fairly and with dignity and respect. We will ensure that equality of opportunity maintains a high profile in our organisation.

Closing date: 9th November 2026