Research Governance Administrator

Job overview

Research and Development is seeking a highly professional, comprehensive, and confidential Administrator to provide exceptional support to the Research Governance team in delivering safe, compliant and well‑managed research across the Trust. The role is central to maintaining accurate and up‑to‑date records for a wide portfolio of research studies, ensuring that key information, performance metrics and regulatory updates are collated, checked and recorded in a timely way.

Working as part of a busy office, you will manage a varied workload including maintaining electronic study files and databases, chasing and coordinating updates from research teams, preparing routine performance reports and responding to enquiries from internal and external stakeholders. The role requires excellent attention to detail, strong IT and data skills, and the ability to handle sensitive and confidential information with professionalism at all times while contributing positively to the wider R&D team.

Main duties of the job

Maintain accurate electronic study files and research databases, ensuring timely entry, checking and updating of research study information.

Collate, monitor and report research performance metrics and KPIs, chasing outstanding information from research teams and stakeholders.

Manage a busy inbox and enquiries, drafting clear, professional communications and resolving or escalating complex queries appropriately.

Plan and prioritise a varied workload, working independently and as part of the Research Governance team to meet tight deadlines.

Use strong IT and data skills (particularly Excel and databases), excellent attention to detail, and confident written and verbal communication to support safe and efficient research governance.

Working for our organisation

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:

applied for a Graduate visa

or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment

or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

The advert will close at midnight on 16 August 2026.

Interviews are due to be held in the week commencing 20 August 2026.

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.

Person specification

Qualifications

Essential criteria

Educated to NVQ Level 4 (or equivalent) in Business Administration, Information Management, or a closely related discipline

Desirable criteria

GCP certificate

Formal training in data management, databases or information governance

Experience

Essential criteria

Significant experience providing high quality administrative support in a busy office environment

Proven experience of providing administrative support to senior members of staff and managing competing demands

Strong administrative management skills including demonstrable effective communication, team working and experience inputting data

Demonstrable experience managing and maintaining complex datasets or databases (for example research, clinical, or performance data) with a high degree of accuracy

Experience working with performance metrics, KPIs or similar reporting requirements, including chasing updates and producing routine reports

Desirable criteria

Experience working in a healthcare or higher education setting

Experience working in a research governance, clinical research, or NHS research office environment

Experience using research management systems (e.g. EDGE or similar)

Knowledge

Essential criteria

Working knowledge of data protection, confidentiality and document control in the context of handling research information

Good understanding of how administrative processes and data quality underpin organisational performance reporting

Practical knowledge of how to prioritise and organise own workload to meet multiple deadlines without close supervision

Desirable criteria

Awareness of Good Clinical Practice, Research Governance Framework and NHS research study set up processes

Understanding of the role of NIHR, HRA and other research stakeholders in NHS research performance monitoring

Skills

Essential criteria

Advanced IT skills in Microsoft Office, particularly Excel and Word, with proven ability to manage data and produce clear tables / reports

High level of accuracy and attention to detail in data entry and document management, including maintaining electronic filing systems

Excellent written and verbal communication skills, including drafting clear, professional emails and standard templates to a range of stakeholders

Strong interpersonal skills with the ability to work effectively as part of a multi disciplinary team and to build constructive working relationships

Ability to remain calm, organised and professional when working under pressure or to tight deadlines

Desirable criteria

In depth knowledge of Excel or research management systems

Ability to extract, analyse and interpret information from databases for trials / research report purposes

Additional Requirements

Essential criteria

The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Safe, Kind, Excellent.

Demonstrates behaviours consistent with the Trust Values, including a strong customer service ethos toward researchers, colleagues and stakeholders

Evident adaptability, willingness to learn, and openness to improving processes within own area of work

Employer certification / accreditation badges

Documents to download

Further details / informal visits contact

Name

Tracy Assari

Job title

Research Governance Manager

Email address

View email address on careers.cuh.nhs.uk