Logistics Administrator

We are looking for a purchasing and logistics admin to join our clients wider logistics team, the role will offer further growth and development as the company expands

KEY RESPONSIBILITIES

• Support the Logistics Manager with import, export, cross-trade and direct shipments where required.
• Assist with arranging shipments by sea, air, road or rail, depending on business requirements.
• Liaise with freight forwarders, agents and logistics providers to help coordinate collections, deliveries and shipment progress.
• Support the movement of goods into the UK from European, Far East and other overseas suppliers.
• Support export shipments from John King UK to international customers.
• Assist with direct shipments from supplier to customer where applicable.
• Help obtain transport prices and compare freight options to support cost-effective shipment decisions.
• Track import, export and direct shipments and help maintain accurate shipping logs.
• Liaise with warehouse staff to coordinate collection and delivery dates.
• Support the preparation, checking and organisation of shipping documentation, including commercial invoices, packing lists, collection notes and other relevant documents.
• Support customs clearance activity by liaising with brokers, agents and freight forwarders where required.
• Assist with ex-works shipments where customers arrange their own transport and collect from John King premises.
• Support communication with Sales and Accounts regarding shipment status, delivery information and invoicing requirements.
• Support the Purchasing team with purchase order progression from placement through to final delivery.
• Obtain, check and record supplier order confirmations, including delivery dates, quantities, part details and drawing revisions where applicable.
• Chase UK and overseas suppliers to ensure orders are progressed in line with business requirements.
• Monitor supplier order progress and highlight delays, changes or risks to the relevant internal teams.
• Support the resolution of delivery issues and follow up on overdue or outstanding supplier orders.
• Update Sage / MRP with accurate delivery dates, shipment progress, transport method and destination details where applicable.
• Attend weekly production meetings where required, supporting Purchasing with order updates and supplier feedback.
• Communicate closely with Production, Planning, Sales, Warehouse, Quality and Accounts to align priorities and manage delivery expectations.
• Keep supplier order and shipment documentation organised for audit, reference and internal traceability.
• Work to and promote company procedures, ISO 9001:2015 expectations and relevant health, safety and customs requirements.
• Provide holiday cover and general support for the Logistics Manager and Purchasing team once the appropriate level of training has been completed.
• Any other reasonable duties as required by the Head of Group Supply Chain & Quality.

REQUIRED SKILLS & QUALIFICATIONS

• Previous experience in administration, purchasing, logistics, order management or supply chain support would be beneficial, but full training will be provided where required.
• Proficient in using a PC, including Excel, Word, Outlook and general business systems.
• Good communication skills, including confidence when dealing with internal departments and external contacts.
• Excellent organisation and attention to detail.
• Ability to chase, follow up and close out actions in a timely manner.
• Ability to maintain accurate records and update business systems correctly.
• Good understanding of priorities, deadlines and the importance of clear communication.
• Willingness to learn purchasing, logistics, import, export and general supply chain processes.
• Teamwork, teamwork and teamwork.

DESIRED SKILLS & QUALIFICATIONS

• Experience in purchasing, expediting or supplier order management.
• Experience in logistics, imports, exports or general freight coordination.
• Experience dealing with UK and overseas suppliers.
• Understanding of import and export processes, including Europe and the Far East.
• Familiarity with freight forwarders, shipping documentation, incoterms or customs processes.
• Experience using Sage or MRP systems.
• Manufacturing / engineering experience.