HR Systems Administrator

Not your average role…

With more than 5,000 employees, ScotRail plays a vital role in serving the people and communities of Scotland. We recognise a modern and diverse workforce, encouraged to use their talents, and develop their skills, is integral to our success in serving and reflecting the communities of Scotland. We are committed to being a diverse and inclusive employer and have also set ourselves ambitious sustainability targets including having a carbon-free railway in Scotland by 2035.

The HR Systems Administrator will report to the HR Information Systems Analyst and administer, maintain, test and support all HR systems (e.g. iTrent (HR/Payroll system), Workforce Pro (rostering), Document Logistix (employee files), Absence Management App, Harbour etc.). The HR Systems Administrator will support continuous improvement and digital transformation project work within the HR directorate, including the insourced Payroll implementation and absence management app and ongoing support. The post holder will support the production and preparation of regular people management information, including reports and statistics for the wider business ensuring accuracy, data integrity and availability. The post holder will also provide support to all HR systems users across the business.

What you bring

• Have experience in supporting internal HRIS or Payroll systems including reporting tools.
• Have a logical thought process and ability to pick up systems quickly.
• Prioritisation skills with the ability to work in a fast-paced environment.
• Ideally have previous experience working in a similar role and specifically working experience or knowledge of HR and/or Payroll practices.
• Excellent communication skills, both written and verbal with the ability to work with employees at all levels.
• Advanced experience of Microsoft packages, specifically Microsoft excel.

It would be specifically beneficial to have -

• Experience of iTrent including system configuration of modules.
• Experience of supporting a workforce management/rostering system.
• Knowledge or experience with integrations or interface processes would be beneficial.

Please note – ScotRail offers a hybrid working model which is typically 3 days in the office and 2 days working from home.

What we offer you

ScotRail offer an excellent rewards package including:

• Contributory Final Salary Pension scheme.
• Free and reduced rate rail travel for you and your family.
• Generous holiday allowance.
• Enhanced company sick pay and family leave including maternity, paternity and adoption.
• Life Insurance cover for 4 x annual salary.
• Contributory lifestyle benefit options including discounts at hundreds of retailers, cycle to work scheme, discounted gym memberships and healthcare cashback plan.

Please note that due to the volume of interest received these vacancies could close prior to the published date.

Selection Process

Shortlisted candidates will attend an interview to discuss knowledge and experience through a competency-based interview process. All external offers are subject to passing our pre-employment checks which include a criminal record check, medical and referencing.

Equal Opportunities

ScotRail is four times accredited as a Top Employer and a Disability Confident Employer. We value, celebrate, and respect the diversity our people and aim to inspire, attract, retain, and develop the best talent. Because we value diversity and the benefits it brings, we want to continue improving the diversity of our people and particularly welcome applications from women, young people, LGBT+ people, people with a disability, and people from ethnically diverse backgrounds.