Executive Assistant

We are seeking an experienced Executive Assistant to support the CEO, with a strong focus on delivering business change initiatives across HR, Quality Assurance (QA), and IT, all of which are externally contracted services.

The role combines traditional CEO-level EA support with hands-on business operations and transformation support, ensuring outsourced providers are effectively managed and internal business processes are improved and embedded. This is a highly visible, trusted position working closely with the CEO and senior stakeholders.

This position would be Fixed Term Contract for 6 Months working Full-Time hours (40 Hours Per Week) based at our Head Quarters in Fleet, Hampshire.

Key Responsibilities include:

Executive Support:

· Proactive diary and email management for the CEO, prioritising and filtering communications

· Coordination of CEO travel arrangements, accommodation, visas, and itineraries

· Management and submission of CEO expenses

· Preparation of briefing packs, presentations, reports, and meeting agendas

· Acting as a key point of contact between the CEO and internal/external stakeholders.

Business Change & Transformation:

· Support and help deliver business change initiatives across:

o HR (outsourced providers, policies, onboarding, contracts)

o Quality Assurance (QA) systems and compliance

o IT services and third‑party technology providers

· Coordinate and manage relationships with external service providers, ensuring delivery against scope, timelines, and expectations

· Track actions, risks, and progress on change initiatives and report to the CEO

· Assist in documenting processes, governance, and controls as changes are implemented

· Ownership and company expert of business data systems including the use of SharePoint for data storage and access & Teams for meeting management

· Co-ordination and ownership of all Business Risk, Escalation, Action, Decision and improvement logs.

Business & Office Operations:

· Oversight and coordination of office management and facilities in Fleet

· Support general business operations and internal administration

· Assist with contract administration and supplier coordination

· Ensure smooth day-to-day running of support functions.

Skills & Experience Required:

· Proven experience as a senior or Executive Assistant supporting a CEO or senior executive

· Demonstrable experience supporting business change, transformation, or operational improvement

· Experience working with outsourced / contracted HR, QA, and IT providers

· Highly organised, proactive, and confident working autonomously

· Strong stakeholder management and communication skills

· Excellent attention to detail and discretion with confidential information.

Desirable:

· Experience within engineering, consultancy, or professional services environments

· Familiarity with QA frameworks, compliance, or ISO-type environments

· Experience supporting growing or scaling businesses.

If you are a calm and professional individual with a practical, solutions-driven approach and the ability to work confidently across both strategic and operational priorities, we would love to hear from you.