HR Associate Traineeship | Head Office, Lisburn Road

Job Summary:

This is an excellent opportunity for someone who is looking to start or develop a career in Human Resources. This role would be suited to a candidate who is seeking professional development support, including funding for CIPD Level 3 or Level 5 qualifications. This will enable the successful candidate to enhance their HR knowledge and career prospects, whilst gaining hands on experience in a busy HR department. We are seeking a proactive and organised individual with a genuine interest in HR and a willingness to learn

 This role will act as first point of contact for the HR function. Support and advise line managers and employees on all aspects of the employment life cycle i.e. recruitment, pre-employment, employee relations, policies and procedures, documentation, HR system requirements and general administration. 

 To respond on volume queries within a controlled timeframe, escalate where necessary and contribute to the overall delivery of a busy HR department. 

About The Role

Key Accountabilities:

•   To complete CIPD Level 3 or CIPD Level 5 Qualification, funded by Praxis Care and in line with our learning agreement
• Adhere to Praxis Care learning & Development associated policies and procedures whilst undertaking relevant qualification
• To work collectively with the HR team to ensure support across all jurisdictions, whilst having the ability to work on their own initiative and ensure that the HR function is viewed as a trusted partner within the organisation. Advise and support Line Management in line with organisational policies and procedures
• To communicate effectively and efficiently with Line Management and employees on general queries and resolving key transactional issues or operational issues with the support of the wider HR team
• To assist HR colleagues and line management with key HR activity including scheduling, note taking and ensuring best practice is followed in discipline and grievance meetings
• To respond to Line Management and employee queries via email and telephone within set SLAs
• To produce all documentation related to the employee life-cycle and update HRIS/relevant spreadsheets with accuracy and in a timely manner - New Start/On-boarding, Attendance Management, Maternity, Paternity, Adoption or Parental leave, Flexible Working or contract amendments, employment references, Leaver administration, conducting exit interviews, providing feedback to line management when required and ensuring accurate Leaver information is provided to payroll
• Attend formal/informal meetings as required by way of educating managers and encouraging self-development
• To develop and build upon a trusted relationship with all staff
• Support the management of staff files in line with sensitivity, accuracy and in line GDPR regulations.
• Ensuring accuracy of data entry/ managing HR information on our HRIS system (Itrent) and supporting with report production and data analysis
• To adhere to organisations confidentiality policy at all times when dealing with sensitive employee information
• To provide accurate information to the payroll department in relation to new starters, contract amendments, absence deductions including OSP entitlements and leavers in a timely manner prior to payroll cut off and prioritise payroll queries
• To support line management with the monitoring and management of company processes and procedures including attendance management
• Ensuring end-to-end process is followed in line with organisation policies, procedures & Legislation and that relevant documentation is processed and kept up to date, complete occupational health referrals, scheduling and note taking in welfare meetings and absence review meetings and assisting with return to work interviews when required.

  Requirements of the Role:

•   You will be required to complete CIPD Level 3 or CIPD Level 5 alongside working. This is a funded study position.
• You will be required to participate in the company appraisal and staff review process
• To adhere to and model the company values, behaviours and competencies at all times
• To carry out all duties of the post in accordance with Praxis expectations, regulations and policies
• To carry out additional duties of the role and all other required duties as and when necessary
• To work the necessary hours to fit the needs of the service

 The above mentioned duties are not exhaustive and the post holder will be required to carry out other duties as and when necessary. It should be noted that stated duties or location associated with the post may change to meet the future needs of the organisation.

Required Criteria

• 5 GCSE's at Grade C or above, including English and Maths.
• 2 years' experience in administration.
• Willingness to work towards a recognised CIPD qualification funded by Praxis Care.
• Strong administrative and organisational skills.
• Good written and verbal communication skills.
• Ability to juggle a number of conflicting priorities at the same time without a detrimental impact on service delivery.
• Diplomacy and the ability to work on own initiative.
• Flexibility and the ability to influence.

Desired Criteria

• 3rd Level Qualification
• Admin experience within a HR department

Skills Needed

Prioritisation, Flexibility and Adaptability, Persuasiveness, IT skills, Multi Tasking, GDPR Compliance, Initiative, Verbal and Written Skills, Employee Relations, Communication, Paperwork and Record Keeping, Administrative skills, Organisational skills

About The Company

Praxis Care provides a wide variety of services to vulnerable adults and children, supporting individuals with mental ill health, learning disabilities, autism and dementia. Our staff teams are essential to ensuring the provision of these services.

As a new member to the team, you can expect to be trained and supported in a structured fashion to achieve the high standards expected by the people we support and mandated by our regulators.

Company Culture

Our core values include compassion, integrity, teamwork, innovation and resilience. We also ensure that kindness and respect is integral to every role within Praxis Care and these values are fundamental to the provision of care we deliver to the people we support. 

If you are interested in a role that is rewarding, varied and positively impacts the lives of those we support, then we want to hear from you.

‎

‎

Praxis Care: Company Limited By Guarantee | Registered Office 25-31 Lisburn Road, Belfast, BT9 7AA| Registered in Northern Ireland (NI017623) | Registered with the Charity Commission Northern Ireland (NIC103672) | Registered in Ireland (908491) | Registered Office: Unit 18, Ardee Business Park, Hale Street, Ardee, Co Louth, A92 XH76 | Registered with Charities Regulatory Authority (20100919) | ​Registered as a Charity in the Isle of Man (0826)

Company Benefits

Why Join Praxis Care?

• Great Work Environment : Compassionate, supportive, and inclusive team culture.

• CARE for Your Physical & Mental Health : Access to occupational sick pay, a confidential counselling service, and employer-funded healthcare schemes.

• Financial Benefits : Competitive salary, pension plan, and refer-a-friend bonuses.

• Career Development : Continuous professional development with opportunities to gain recognized qualifications, such as QCF3/5, and clear career progression pathways.

• Work-Life Balance : Paid annual leave which increases with length of service, and flexibility in working hours.

• Other Perks : PPE provided, long service awards, savings via the Cycle to Work scheme, and coming soon, early access to earned wages through salary advance software.

Want to learn more about what benefits Praxis Care has to offer?

Click the link below for full access to our employee benefits brochure and see what makes this opportunity even more rewarding:

Vacation, Paid time off, Paid sick days, Retirement plan and/or pension, Flexible schedule, Employee discounts, Sabbatical leave, Cycle to work, Referral bonus, Competitive salary, Long service recognition, Employee Assistance Scheme, Wellbeing Scheme, Blue Light Card, Social Opportunities, Employee of the Month, Employee Recognition Scheme, Culture of recognition, On the job learning, Progression opportunities, Long service awards, Service recognition increases to annual leave, Staff celebration events

Salary

Starting from £23,809.50 per year