Assistant Company Secretary

Assistant Company Secretary

Edinburgh or Glasgow

The Scottish National Investment Bank is seeking an experienced Assistant Company Secretary to provide high-quality company secretarial, governance and statutory compliance support across the Bank and its subsidiary entities.

Reporting to the General Counsel, you will support the effective planning, coordination and delivery of Board, Committee and subsidiary governance activity.  You will help maintain governance arrangements appropriate to the Bank’s status as a Scottish public body and the FCA-regulated status of one of its subsidiaries, while enabling clear communication and timely decision-making across senior stakeholders.

Working within agreed governance frameworks and delegated authority, you will apply sound professional judgement, provide practical advice and constructive challenge, and escalate complex, sensitive or material matters where appropriate.  This is a hands-on role offering broad exposure to the governance of a purpose-led, public-sector investment bank.

We welcome applications from candidates who believe they can excel in this role, even if you do not meet every single requirement.  We value diverse experiences and perspectives and encourage applications from all backgrounds.

Key Responsibilities

·       Deliver a high-quality company secretarial service and support governance processes appropriate to an FCA-regulated company and a Scottish public body.

·       Support the Chair, Committee Chairs and subsidiary boards to ensure meetings and related governance processes operate efficiently and effectively.

·       Provide specialist advice and practical guidance on company law, corporate governance, regulation and the Bank’s constitutional framework, escalating significant or novel matters where appropriate.

·       Plan agendas, coordinate papers and information, prepare high-quality minutes, and track decisions and actions across Board, Committee and subsidiary meetings.

·       Maintain statutory books and registers, prepare company resolutions, coordinate Companies House filings and ensure statutory information is accurate and submitted on time.

·       Manage the organisation of the PLC’s Annual General Meeting and support preparation and approval of the Annual Report and Accounts.

·       Support effective communication between the Board, committees, senior management, non-executive directors and shareholder representatives.

·       Contribute to the implementation and continuous improvement of governance policies, processes and controls across the Bank.

·       Coordinate activity relating to the Shareholder Relationship Framework Document, including preparing information, tracking actions and supporting delivery of agreed requirements.

·       Liaise with external advisers, including auditors and legal advisers, and monitor relevant regulatory developments to ensure they are reflected in governance processes.

Key Skills & Experience

·       Experience in a senior company secretarial, legal or governance role, ideally within financial services, the public sector or another regulated environment.

·       Technical knowledge of company law, corporate governance codes, statutory compliance and governance requirements.

·       Proven organisational skills and the ability to manage multiple Board and Committee cycles, priorities and deadlines to a consistently high standard.

·       Excellent written and verbal communication skills, including the ability to explain complex matters clearly and produce accurate, decision-focused minutes and governance documents.

·       Credibility and confidence when engaging with Board members, senior executives and external stakeholders, with the judgement to advise, challenge constructively and escalate appropriately.

·       High levels of integrity, discretion, situational awareness and attention to detail.

·       A pragmatic, collaborative and hands-on approach, with the flexibility to operate effectively in a fast-paced environment.

·       Understanding of public-sector governance, shareholder relationships or FCA-regulated environments would be advantageous.

What we offer

At the Scottish National Investment Bank, we offer a supportive culture that values your expertise and autonomy, encourages continuous learning, and provides opportunities for meaningful work. The salary range is £72-84k, depending on experience, with additional benefits including 30 days’ annual leave plus public holidays, a 12% non-contributory pension, volunteer days, and more.

We operate a hybrid working model and are open to discussing flexible working patterns. If you are eligible under the Disability Confident Scheme or need any adjustments to support your application, please reach out to us. We are committed to providing the support needed for you to participate fully in our recruitment process.