Buying Admin Assistant - Future Opportunities

Urban Outfitters started out as a single boutique in 1970s Philadelphia with creativity and uniqueness at its core. 50 years on, and over 60 stores across Europe later, we’ve become a destination for emerging design, unexpected styling, One-Of-A-Kind vintage and homeware that makes you want to hit the share button.  

We speak to a social community of over 10 million forward-thinking individuals, bringing together a nostalgia for the past with an enthusiasm to shape the future. The UO community are culturally aware, they shape the music scene, they live a digitally native life and they wear style trends before anyone else. At our core, we empower our customers and staff to express themselves, unapologetically, living life in a way that's truly authentic to them. 

We are always excited to bring new talent into the room, especially if you share our values: 

• Progressive — we move with the mood 
• Creative — we champion limitless minds 
• Inclusive — we open our platforms to all communities 
• Responsible — we work to reduce our impact on the environment 
• Compassionate — we care for each other beyond the 9 to 5 

Sound like you, why not join us? 

Role Summary

This listing is for future opportunities on our Buying team. If you're passionate about product, culture, and creativity, apply here to register your interest. When a role opens up that feels like the right match, we’ll be in touch!

As a Buying Admin Assistant, you will support the daily operational functions within our Buying team. You will also learn to develop key cross functional relationships with both internal and external partners in the head office in both the US and the UK.

What the Buying Admin Assistant will do:

• Ownership over the department critical path
• Provide administrative support to the buying team covering all classes issues/queries.
• Purchase order placement; accurately keying orders for UK market product.
• PO tracking and management; ensure PO’s are delivered in a timely manner to support stock flow. Maintain all internal systems with accurate information updates.
• Assist with Monday Trade meeting preparation.
• Sample management: working with our vendor base to track samples for seasonal press days, passing samples for web photography, general sample organization, arranging for meetings and sign offs.
• Liaising with creative department to pull samples and advise suggestions for press.
• Presentations and picture packs; preparing these for monthly assortment reviews, & sign offs. In addition, maintaining on-going assortment sheets for the Assistant Buyer / Buyer.
• Maintaining STEP.
• Types and sends sealing comments to suppliers.
• Additional ad-hoc tasks
• Responsible for sending out courier packages
• Carrying out comparative shopping trips to develop and maintain knowledge of the current marketplace.
• Opportunity to own area after 6 months under Junior / Asst Buyer guidance.

What Urban Outfitters is looking for:

• A passion and enthusiasm for the Urban Outfitters brand and what we represent.
• A love for fashion and an interest in the market at large.
• Ability to multitask in our fast-paced buying office.
• Flexible and open to change as we grow the business.
• Strong communication skills.
• A keen eye for detail and accuracy.
• Fluent use of Microsoft Office – in particular Outlook, Excel and PowerPoint.
• Strong commercial awareness.

The Perks

Work-life balance:

• Flexible start and finish times
• Bring your dog to work

Wellbeing:

• Employees Assistance program to support with mental, physical and financial health
• Fully equipped free gym and on-site wellness room in Brick Lane and 50% discount of external gym memberships
• Private Medical Insurance

Employee Discount:

• Up to 40% off at all URBN Brands!

Community:

• One paid day to either volunteer or fundraise for a charity of your choice

Travel:

• Cycle to work scheme
• Season ticket loan

Continued Development:

• We offer structured support within the business alongside continued learning and development

Equal Opportunity Statement

URBN is an Equal Opportunities Employer committed to diversity and inclusion. We provide equal employment opportunities regardless of age, sexual orientation, sex, gender reassignment, pregnancy, marital status, religion, race, or disability. We base all our employment decisions on merit, job requirements and business needs.