Remote Assistant Company Secretary and Legal Counsel (4+ years PQE, UK home based)

Hi, we’re PEXA!

We know you’ll Google us before applying, so let’s keep this brief. PEXA revolutionised the way that property is settled in Australia, turning a paper-based process into a digital one. Our solution is a world-first, with over 500 people across Australia and an expanding international team, we’re helping 20,000+ families into their homes each week.

We’re passionate about solving problems for our customers – always striving to set the standard for how property is bought and sold. Being awarded as one of the best places to work in Australia is a recognition of our culture and commitment to innovation, customers and our community.

We’re growing fast, that is where you come in.

We believe our success in Australia is worth sharing and that our proven technology will advance how the UK buys and sells homes.

Establishing ourselves within the UK in late 2020, we are committed to collaborating with lawyers, conveyancers, lenders, government and the property industry, to set the new standard for both remortgages and buying and selling property.

Why become a PEXArian?

Great question! Being a PEXArian is so much more than just a job. We’re a passionate, motivated and unashamedly enthusiastic bunch at PEXA – we love what we do and we’re proud to admit it! Creating brilliant experiences for our members and their clients wouldn’t be possible without ensuring we deliver an exceptional employee experience.

Here’s a snapshot of what your life at PEXA could look like:

Your growth:

We encourage you to hit your personal and professional learning and development goals with our tailored programs and tools.

Your wellness:

We care about your holistic wellbeing

Your work/life blend:

We know that work is just one aspect of your life – we want to help you create your ideal work/life blend, rather than squeezing in life around work.

We are seeking a dynamic and experienced Legal Counsel with assistant company secretarial level responsibilities to join our entrepreneurial FinTech business operating in the regulated UK financial services sector.

The primary responsibility of the ideal candidate will be to provide hands-on experience in board support and corporate governance but also provide strong commercial legal acumen in negotiating complex contracts.

You will report to the General Counsel and provide legal and governance support across the group, including subsidiaries, and will play a pivotal role in helping the business scale in a compliant, commercially-sound, and operationally effective manner.

Key Responsibilities

Company Secretarial & Governance

• Provide comprehensive support to the Company Secretary in preparing for and facilitating board and committee meetings: drafting agendas, circulating board packs (via Diligent or similar platforms), taking accurate minutes, issuing written resolutions recording actions, and following up on all matters on a proactive basis.
• Maintain statutory registers (directors, members, PSCs, conflicts etc.).
• Ensure compliance with the Companies Act 2006 and UK Corporate Governance Code.
• Prepare and file confirmation statements, director appointments
• Support the Company Secretary in the administration of share-related matters, including share issuances, transfers, and dividend payments and other filings with Companies House.
• Monitor corporate governance developments, update relevant stakeholders, and assist with implementing updated governance policies and procedures.
• Provide guidance to directors and senior management on directors’ duties and regulatory obligations.
• Support shareholder engagement, including AGM/EGM logistics and shareholder communications.

Legal, Corporate & Commercial

• Draft, review, and negotiate a wide range of commercial agreements, including SaaS, partnership, supplier, and customer contracts including bank lender panel client contracts and working with conveyancers and suppliers
• Manage relationships with panel clients, lenders, conveyancers, and suppliers across the UK regulated property and lending ecosystem.
• Advice on intellectual property matters including trademarks and brand protection.
• Ensure compliance with applicable data protection laws (including UK GDPR); provide legal input into privacy notices, internal training, and product development with Tech and Product teams.
• Provide strategic legal support to business integrations, commercial initiatives, and procurement activities.
• Support legal risk assessments and implement scalable processes to mitigate legal exposure and drive operational excellence.
• Liaise with external counsel where specialist advice is needed.

Qualifications & Experience

Qualifications and Experience

• Qualified solicitor in England & Wales with approx. 4 years’ PQE
• Experience working in-house, ideally some of which is gained from a regulated industry such as FinTech
• Experience in corporate and commercial legal matters, including experience in negotiating commercial contracts is essential
• Demonstrated experience in company secretarial duties, including board meeting preparation and statutory compliance.
• Experience with data privacy is essential.
• Familiarity with governance frameworks applicable to FCA/PRA regulated businesses would be of benefit.
• Qualified solicitor admitted to practise English law.
• An ICSA or equivalent governance qualification highly desirable
• Excellent drafting, communication, and stakeholder management skills.
• Highly organised, self-starter, capable of working independently in a fast-paced, scale-up environment.

£80,000 - £90,000 a year

Sounds like you?

We at PEXA are ready so if this role sounds like you apply today.

GDPR Compliance

Digital Completion UK Limited (trading name “PEXA”), Optima Legal Services Limited (trading name "Optima Legal") and Smoove Limited (a holding company which comprises of the following wholly owned trading Subsidiary companies: United Legal Services Limited, United Home Services Limited, Legal-Eye Limited, and Amity Law Limited) are all owned directly by DigCom UK Holdings Limited, which is a wholly owned Subsidiary of PEXA Group Limited in Australia (ACN 140 677 792; ASX: PXA) (referred to collectively as “PEXA Group”).

When we process your applicant personal data for recruitment purposes, we do so as a controller. If as part of the recruitment process, we share your personal data with another company within the PEXA Group, that company may process your personal data as either an independent controller or, in certain circumstances, a joint controller. By applying for this role, you consent to us processing your personal data in accordance with the UK General Data Protection Regulation ("UK GDPR") and the Data Protection Act 2018, and further information can be found in our privacy notice .

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