Apprentice Procurement Administrator

Summary

Enable Futures, an award-winning apprenticeship employer, is partnering with Efficiency North and EN to recruit an Apprentice Procurement Administrator. This is a fantastic opportunity to join a growing team, develop new skills and start a career in procurement while helping deliver value for communities across Northern England.

Wage

£20,875 a year

Training course

Procurement and supply assistant (level 3)

Hours

Monday to Friday, 08:30 - 16:30 (Agile work will be available based on trust, starting when deemed suitable).

37 hours a week

Start date

Monday 7 December 2026

Duration

1 year 9 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

• Providing administrative support to the Procurement Team to help deliver frameworks and procurement projects for our members
• Recording, updating and maintaining procurement data and information accurately
• Maintaining electronic records, databases and procurement systems
• Producing reports to support business operations, reporting and decision-making
• Supporting the day-to-day administration of systems, including the Dynamic Purchasing System (DPS) and e-tendering portal
• Following established processes and procedures to ensure systems run smoothly and efficiently
• Assisting with the creation of new procurement documentation under the guidance of the team
• Maintaining and updating existing procurement templates
• Supporting efficient, consistent and compliant procurement processes
• Assisting with contract administration activities relating to procurement projects and tendering exercises
• Working collaboratively with the Procurement Team to support procurement activities
• Providing administrative support to the Framework Team, including responding to internal and external procurement queries
• Monitoring internal and external systems to ensure information remains accurate and up to date
• Keeping up to date with changes to UK and EU procurement legislation and regulations
• Supporting the monitoring of procurement trends, data and legislative developments
• Helping to ensure procurement activities comply with relevant public contract regulations
• Supporting company-wide and ad hoc projects as required
• Undertaking other duties and activities on behalf of the Efficiency North Group, as reasonably required

Where you'll work

Collaboration Works
2 Carbrook St
Carbrook
Sheffield
S9 2JE

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

ENCOMPASS CONSULTANCY LIMITED

Training course

Procurement and supply assistant (level 3)

What you'll learn

• Monitor and order products, stock, equipment and services at appropriate times using the appropriate procurement method.
• Communicate to procurement's internal stakeholders, suppliers and other stakeholders in order to develop effective relationships and networks
• Create, maintain and amend purchase order and contract records.
• Interpret, evaluate and compare procurement information such as historical spend and usage using databases and spreadsheets.
• Present findings and data in all formats e.g. mathematically, written and oral.
• Determine value for money (VFM) and added value through the use of Total Cost of Ownership during the evaluation process, and apply the most economically advantageous tender (MEAT) criteria to the evaluation of quotes and tenders to support the recommendation at award. This may include the inclusion of green, low carbon, sustainability, and ethical criteria.
• Utilise relevant Procurement computer systems or internal databases.
• Select the supplier of the most appropriate products and services for purchases within their remit and place purchase order.
• Undertake appraisal of adhoc and low spend suppliers including setting them up on the purchasing system.
• Effectively research and analyse demand, spend, trends, potential suppliers and industries utilising qualitative and quantitative methods.
• Develop specifications of requirements and requests for quotes/tenders in line with organisational requirements.
• Apply considerations of responsible procurement in evaluating potential suppliers, quotes and tenders.
• Investigate and resolve purchase order, delivery and invoice queries.
• Own low risk value projects such as supply contracts for stationery, personal protective equipment (PPE) or other consumables, and contribute to higher risk activities such as contracts for building services or machinery, and track, log, expedite and review outstanding orders and stock availability where applicable.
• Maintain knowledge on all open orders and their status' and provide assistance to all purchasing staff e.g. expediting and feeding information back to the relevant stakeholders.
• Able to consider the impact of the decision making process when interacting with the supply chain.
• Able to support the contract negotiations and mini competitions with suppliers.
• Monitor and order products, stock, equipment and services at appropriate times using the appropriate procurement method.
• Communicate to procurement's internal stakeholders, suppliers and other stakeholders in order to develop effective relationships and networks
• Create, maintain and amend purchase order and contract records.
• Interpret, evaluate and compare procurement information such as historical spend and usage using databases and spreadsheets.
• Present findings and data in all formats e.g. mathematically, written and oral.
• Determine value for money (VFM) and added value through the use of Total Cost of Ownership during the evaluation process, and apply the most economically advantageous tender (MEAT) criteria to the evaluation of quotes and tenders to support the recommendation at award. This may include the inclusion of green, low carbon, sustainability, and ethical criteria.
• Utilise relevant Procurement computer systems or internal databases.
• Select the supplier of the most appropriate products and services for purchases within their remit and place purchase order.
• Undertake appraisal of adhoc and low spend suppliers including setting them up on the purchasing system.
• Effectively research and analyse demand, spend, trends, potential suppliers and industries utilising qualitative and quantitative methods.
• Develop specifications of requirements and requests for quotes/tenders in line with organisational requirements.
• Apply considerations of responsible procurement in evaluating potential suppliers, quotes and tenders.
• Investigate and resolve purchase order, delivery and invoice queries.
• Own low risk value projects such as supply contracts for stationery, personal protective equipment (PPE) or other consumables, and contribute to higher risk activities such as contracts for building services or machinery, and track, log, expedite and review outstanding orders and stock availability where applicable.
• Maintain knowledge on all open orders and their status' and provide assistance to all purchasing staff e.g. expediting and feeding information back to the relevant stakeholders.
• Able to consider the impact of the decision making process when interacting with the supply chain.
• Able to support the contract negotiations and mini competitions with suppliers.

Training schedule

The successful candidate will work towards a Level 3 Procurement and Supply Assistant qualifications which will take 21 months plus End Point Assessment (EPA).

Requirements

Essential qualifications

GCSE in:

• English (grade 4)
• Maths (grade 4)
• Science (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Problem solving skills
• Analytical skills
• Team working
• Initiative