Technical Assistant

Assist Technical Department staff in business matters, so as to ensure smooth daily operation.

Roles and Responsibilities

Provide secretarial and administrative support to Technical Department

• Prepare Reports (Inspection reports, Travelling Expenses Reports, Entertainment Claims)

• Assist in Fleet communication (Letter, Fax, Forms)

• Check Ship messages daily

• Assist in any task as assigned

Data management

• E-file ships month end reports and documents
• Update Ships certificates

Manage mailing

• Arrange courier service for Technical officer
• Arrange packing
• Prepare necessary documents (Proforma Invoice, Mail list, Airway Bill)
• Communicate with logistic company
• Make Import / Export declaration

Business travel arrangement

• Apply Visa and prepare necessary documents
• Book air ticket and hotel
• Prepare travel itinerary and trip expenses report

Preparation of meeting

• Arrange meetings and schedule appointment for owners, suppliers, crews
• Prepare presentation materials
• Greet guest

Handle incoming calls

Promote and comply with the Company’s “Safety and Environmental Policy” and any other duties as may be reasonably required by the Management of the company.

Requirements

Education: GCSE or above of related discipline

Experience: 1-2 years technical secretarial experience

Specific Business Knowledge:

• Good responsible, well organised, good knowledge of Microsoft Office
• Experience of shipping industry (desirable)

The ideal candidate will possess a solid foundation of the responsibilities/qualifications required in the role. In addition, they will exemplify Anglo-Eastern’s values, be a team player and exhibit passion for making a meaningful impact. The right behaviours can often outweigh a specific skill set or experience and we are committed to developing and providing the right training, coaching and experiences for candidates to be successful.

Notes: We welcome applications from candidates who are legally authorized to live and work in the United Kingdom. Kindly be advised that we are unable to offer visa sponsorship for this position.

Benefits

We aim to provide a dynamic, inclusive, and rewarding work environment where your ideas are valued, your professional growth is nurtured, and you are able contribute to shaping the future of the maritime industry and keeping the world connected. This meaningful and rewarding role provides:

• A unique opportunity to work with a global company with a family feel, who is a recognised leader in ship management
• Development and mentorship to support your professional aspirations
• A culture of professional excellence, employee care, well-being and fun
• A competitive compensation and benefits package

We believe in the potential of our team members and are dedicated to fostering careers, not just jobs. If the above energises you, we invite you to apply and join our team!