Personal Assistant

Personal Assistant | Aberdeen | Full-Time | Permanent | Up to £33,000 DOE

Pertemps are delighted to be recruiting on behalf of a well-established professional organisation for an experienced Personal Assistant to join their Edinburgh office on a permanent basis.

This is an excellent opportunity for a highly organised and proactive PA to provide comprehensive administrative and executive support to a busy team of professionals. Working alongside a colleague based in another UK office, you'll collaborate closely to ensure seamless support across the wider team.

This role would suit someone who enjoys working in a fast-paced environment, takes pride in delivering exceptional administrative support, and can confidently manage multiple priorities.

Key Responsibilities

• Provide high-quality PA and administrative support to a team of professionals.
• Prepare, amend and format correspondence, reports, presentations and other documentation using Microsoft Office and other business systems.
• Manage complex diaries, schedule meetings, arrange rooms, catering and IT requirements.
• Oversee busy inboxes, prioritising emails and managing communications during periods of absence.
• Coordinate travel arrangements, accommodation, itineraries and expense claims.
• Support client onboarding and offboarding processes, ensuring compliance with internal procedures.
• Assist with billing processes, invoice preparation and responding to payment queries.
• Maintain accurate records, databases and document management systems.
• Attend team meetings, organise agendas and take meeting notes where required.
• Liaise with internal departments including Finance, IT, Facilities and Marketing to ensure smooth day-to-day operations.
• Provide wider administrative support across the business when required.

We're looking for someone who is:

• Highly organised with exceptional attention to detail.
• An excellent communicator with strong interpersonal skills.
• Experienced in providing PA, Executive Assistant or senior administrative support.
• Confident using Microsoft Office, including Word, Excel and PowerPoint.
• Able to manage competing priorities and work independently.
• A collaborative team player with a proactive and flexible approach.

For more information, please reach out to Codie Smith at Pertemps Recruitment.