A fantastic opportunity has arisen for an immediately available candidate who thrives working in a fast pace, ever changing environment. It is a 6 month EA contract to support 4 Execs for a global US owned software company. Hybrid working.
Key Duties for the EA
- All aspects of diary management / organisation of meetings and conference calls
- Organising UK and international business travel
- Arranging board & other meetings and ensuring documentation is issued on time
- Production of PowerPoint, Excel, and Word documents
- Preparing expense claims for investment team members
- Maintaining the integrity of the data within the CRM database
- Liaising with outsourced IT provider to resolve IT problems/queries for team members
- Dealing with telephone, email and general enquiries ensuring that appropriate messages are relayed, or action is taken
- To support and provide cover for the other Team PAs as and when required, ensuring that the office is staffed and phones are covered at all times
- Photocopying/scanning/ document binding and filing (including archiving)
- Ad hoc administrative duties that may be requested by team as and when required
The Ideal EA
- Excellent interpersonal skills
- Strong attention to detail
- Task ownership
- Ability to manage multiple demands, prioritise & make stakeholders aware
- Ability to work under pressure/meet deadlines
- Ability to work without supervision and to use own initiative
- Ability to work effectively as a member of a team
- Good understanding of databases & a willingness to learn more
- Previous PA experience within a fast-paced team environment
- Excellent organisational and communication skills (written and oral)
- Good working knowledge of Outlook, Word, PowerPoint & Excel
If this EA role sounds of interest, please apply today!
We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.
Vacancy posted more than 2 months ago
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