Undergraduate Coordinator

Job Title: Undergraduate Coordinator

Reference: 534

Department: WMS - Professional Support Services

Contract Type: Fixed Term Contract

Fixed Term End Date: 31 December 2027

Hours: Full-time, 36.5 hours per week (1.0 FTE)

Closing Date: Sunday 29 November 2026, 11:59pm (UK)

Full time Salary Range: £27,241.00 - £30,986.00 per annum

About the Role

Warwick Medical School is seeking an enthusiastic, self-motivated individual to fill the post of Undergraduate Coordinator on a 12-month fixed contract.

This role will be responsible alongside another Undergraduate Coordinator role for providing high-quality support for the management, administration and delivery of the department’s 2 undergraduate taught courses. You will be in the pivotal role of providing excellent customer service as the first point of contact for all applicants, students and academic staff. In organising, coordinating and administering our UG programmes you will be instrumental in ensuring that our students, receive an excellent student experience whilst studying with us.

For informal enquiries about the role, please contact Sean Barrett, Deputy Head of Operations, Warwick Medical School, at

For details on the experience and skills required, please refer to the job description (link here).

About You

We are looking for someone with experience of providing high-quality administrative or programme support within higher education or a similarly complex environment. The post holder will be highly organised, able to manage competing priorities, meet deadlines, and work effectively both independently and as part of a team.

You will also have strong communication, problem-solving and stakeholder management skills, with the ability to build positive working relationships with staff, students and colleagues across the University. The post holder will be proactive, adaptable and resilient, with a keen eye for detail and a commitment to delivering an excellent student experience. You should enjoy finding practical solutions to challenges and supporting the smooth delivery of undergraduate programmes and related activities.

About the Department

Warwick Medical School is one of the UK's leading medical schools, with a reputation for excellence in research and teaching.

WMS has a diverse portfolio of undergraduate, postgraduate and research education, alongside continuing professional development across the healthcare sector. This role provides an opportunity to contribute directly to the development of our education provision and other priority projects across the School.

We employ high calibre people in many fields, including academics, teaching and research staff, administrative staff, and professional support staff. We welcome staff and students from all of the world with diverse backgrounds and experience. One of our key teaching strengths is the number of academics we have still working in their chosen clinical speciality alongside their teaching commitments. This ensures that they bring up to date knowledge and experience as well as first rate teaching experience. Our research is excellent due to the calibre of our researchers working across the fields of biomedical sciences, health sciences and clinical trials. The university's rich research environment and our regional, national and international partnerships enable us to carry out ground breaking, impactful work.

How to Apply

To apply please complete your essential personal details and attach a CV and cover letter by the closing date stated.

We will review applications throughout the advertising period and may contact shortlisted candidates before the closing date. We therefore encourage interested applicants to submit their application as early as possible. We reserve the right to close this vacancy early should we receive a sufficient number of suitable applications.

Please ensure your CV includes your most recent employment experience along with any additional relevant experience and education history.

Your cover letter should detail your motivation for applying for the role as well as detailing how you meet the essential and desirable criteria.

The interviews will be held on a date to be confirmed.

We will provide you with a great range of benefits, which include an attractive pension scheme, a generous holiday allowance plus Christmas closure, excellent learning and development opportunities, and savings on a wide range of products and services. We offer a generous maternity/paternity/adoption/parental leave policy, and onsite childcare facilities.

We recognise the importance of a healthy work/life balance and offer you access to flexible working, for more information click here.

We are proud to say that we are a Living Wage employer.

If you are considering relocating to the UK, read our Relocation Guide to find out more about what Warwick has to offer and what might be involved in the process.

Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse, and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social, and cultural barriers that may otherwise prevent people from succeeding.

We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here.

The University currently holds a Race Equality Charter Bronze Award, Athena Swan Sliver Award and a Disability Smart Bronze Award. Further information on all of the University's Awards and Accreditations can be found here. The University of Warwick is also one of the six founder institutions of the EUTOPIA European University Alliance.

Right to Work

We wish to advise applicants that this role is not eligible for sponsorship for a Skilled Worker visa. If you do not yet have the right to work in the UK you will need to check the UK Government Website to see if you are eligible to obtain the right to work in the UK through one of the other UK immigration routes before you make your application.