Sourcing & Vendor Management Administrator

We are seeking a diligent and bilingual (English/Mandarin Chinese)

Sourcing & Vendor Management Administrator to support our growing business needs. The successful candidate will provide administrative support across Sourcing, Supplier Management, and will coordinate key projects. They will also ensure supplier records, quotations, and performance data are maintained accurately and efficiently.

This role requires excellent communication skills, strong organisational ability, and attention to detail. The ideal candidate will be proactive, analytical, and capable of working effectively with both internal teams and external suppliers.

You’ll be given an opportunity to develop within a growing sourcing and vendor management function and work in a collaborative and supportive working environment. This is an office-based role at our Wrexham HQ and occasional communication with international vendors and potential overseas travel may be required.

What You’ll Do

Sourcing & Administrative Support

• Support business sourcing plans across product categories to deliver cost savings.
• Assist with end-to-end sourcing activities, including RFIs, RFPs, and RFQs.
• Conduct market analysis, supplier benchmarking, and cost modelling to identify value opportunities.
• Support supplier negotiations to achieve cost savings, cost avoidance, and improved commercial outcomes.
• Maintain vendor databases and records, ensuring all information is accurate and up to date.
• Support vendor onboarding and offboarding processes, ensuring all documentation is completed and compliant.
• Assist in identifying opportunities for process improvements, and operational efficiencies.
• Identify, evaluate, and onboard new suppliers in line with business requirements.
• Translate English and Chinese documentation where required.
• Coordinate with internal stakeholders to support process improvements

Vendor Performance & Project Management

• Monitor supplier performance against KPIs and support regular performance reviews.
• Track project action plans and ensure timely completion of agreed actions.
• Identify performance gaps and support corrective action plans.
• Maintain strong supplier relationships to ensure service continuity and long-term value.
• Support supplier risk management and mitigation activities.
• Prepare reports and analyse supplier performance data to identify improvement opportunities.
• Assist with vendor audits, evaluations, and ensure compliance with company standards, gathering key documentation
• Communicate effectively with vendors to ensure clear understanding of company requirements, scheduling and facilitating meetings and action plans
• Support contract negotiations, pricing discussions, and commercial terms discussions
• Assist in resolving supplier issues and escalate unresolved matters where necessary.

What You’ll Bring

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (or equivalent experience).
• Previous experience in vendor management, procurement, supply chain, or administrative support is preferred.
• Fluent in both English and Mandarin Chinese (written and spoken).
• Strong organisational and multitasking abilities.
• Excellent attention to detail and accuracy in record-keeping.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite and related software applications.
• Basic understanding of procurement and vendor management processes.
• Strong problem-solving skills and ability to work independently.

What You'll Get

• Health & Wellbeing – Workouts, Run Club, Nature Trail, Wellness Allowances, Gym Memberships, On-Site Gym (Coming Soon!), Golf Memberships & Mental Health Support
• 29 Days Annual Leave (Including Bank Holidays) - Increases with Length of Service
• Flexible Working Hours
• Social Events – Busy Schedule of Parties, Sports Tournaments, Charity Events & Lots More!
• Table Tennis, Pool Tables & Sports Equipment in the Office
• Additional Benefits Available - Help to Buy Scheme, Cycle to Work Scheme, Discounted Travel Schemes & Lots More!
• Product Discount on Net World Sports & Affiliate Partner Products
• Subsidised On-Site Bistro - Serving Freshly Prepared Food Every Day for Breakfast & Lunch
• Employee Recognition - Bonus & Commission Schemes and Performance, Length of Service & Life Event Rewards
• Employee Support - Saving Schemes, Legal & Financial Advice, Parental Guidance

OUR VALUES

• Go above and beyond: Get stuck in and show your passion!
• Ideas over hierarchy: If you have an idea, speak up! It doesn’t matter what role you’re in, we want everyone to shout about ways the business can develop and improve.
• Be bold, move fast: We value speed; we make fast decisions, trust our guts and get things done as efficiently as possible.
• Keep it simple: Don’t over-complicate it!
• Results driven: We embrace results that drive positive change, even if it means occasional failure. Mistakes are valuable as long as we learn from them and avoid repeating them.
• Growth: We’re a fast-growing business and we want our staff to grow with us.

CONTACT

Gareth Davies (Recruitment Specialist) / ***email_hidden*** / View phone number on unitedkingdom.jobradars.com / linkedin.com/in/garethdanieldavies