Event Assistant

Event Assistant

The Role

As an Event Assistant, you will provide administrative and operational support across the planning and delivery of B2B events and experiences. You will assist with event logistics, supplier coordination, attendee management, and project administration to help ensure events are delivered efficiently and to a high standard. 

This is an entry-level opportunity for someone looking to develop a career within event marketing and gain hands-on experience across all stages of the event lifecycle. 

Responsibilities

Administrative Support

• Provide day-to-day administrative support across event projects and team activity

• Assist with scheduling, meeting coordination, note taking, and document management

• Maintain project trackers, timelines, and event documentation

Event Planning & Coordination

• Support event logistics, operational requirements, and project coordination

• Assist with venue research, attendee registration, travel, accommodation, and supplier communications

• Help prepare event schedules, materials, and operational documents

Vendor & Supplier Support

• Liaise with vendors and suppliers to confirm schedules and delivery requirements

• Assist with collecting supplier quotes and maintaining vendor records

• Ensure contracts, invoices, and supplier documentation are organised and up to date

Onsite Event Support

• Assist with event setup, registration desks, signage, and attendee guidance

• Support onsite logistics and operational delivery during live events

• Assist the wider team with troubleshooting and coordination onsite

Budget & Team Support

• Support expense tracking, invoice processing, and financial administration

• Assist with maintaining project and budget records

• Support internal team initiatives, research, and event marketing activity where required

Requirements

• Preferable qualification or studies within Event Management, Business, Marketing, Hospitality, or related field

• Strong organisational and time management skills

• Excellent communication and interpersonal abilities

• Positive, proactive, and collaborative approach

• Strong attention to detail and willingness to learn

• Ability to manage multiple priorities within a fast-paced environment

• Proficiency in Microsoft Office and collaboration tools

• Flexibility to support onsite event activity, including occasional evenings and weekends 

Notes

This job description provides a general overview and may be subject to modifications or additions based on the specific requirements and needs. 

What we offer

• Company pension 
• Flexible blended working policy with 2 days per week in our London office – work the way that best suits you 
• 23 days paid leave with annual increases after a period of service. 3 days to be taken over Christmas/New Year and a day off on your birthday
• Cycle to work scheme 
• Refer a friend scheme 
• Access to MOI's M | University training platform to help you grow
• Employee rewards and recognition programme 
• Wellness days throughout the year 

About MOI

MOI is the world's leading global multi-specialist B2B agency, with offices in London, New York, Seattle, Dubai, Singapore, Munich, and Sydney. 

As Best Agency of the Year (B2B Marketing Awards 2022) and Best Company to Work For (Best Companies), we're committed to redefining the business of creativity as the catalyst for B2B growth. Why? Because we believe B2B experiences can be so much better. 

We embrace different and deliver on our vision through our proprietary approach to strategy-informed creative thinking. Our Turning Heads™ methodology combines the best of strategic consulting, creative thinking, media, technology, and sales expertise. This enables us to develop intelligent, head-turning solutions which creates change and empowers our clients to differentiate, transform, and grow. 

Some of the world's largest tech organisations trust us to turn the heads that count, including Adobe, Ciena, Dropbox, Facebook, AWS, Google Cloud, Oracle, ServiceNow and Proofpoint. 

Equal Opportunities

We are committed to creating a workplace that values equality, diversity, and inclusion. We believe that a diverse and inclusive workforce not only fosters innovation but also ensures that every individual's unique perspective is celebrated and respected. We are an equal opportunities employer and are dedicated to providing a work environment that embraces all backgrounds, experiences, and perspectives. At MOI, all qualified applicants will be considered for employment without regard to age, disability, ethnicity, sexual orientation or any other protected basis under appropriate law. we strive to build a culture where everyone feels welcome, included, and able to bring their full selves to work. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process. Please let us know in your application if you require an accommodation during the interview process.